Key Facts

Remote From:

Full time

Senior (5-10 years)

English

Hard Skills

Contract Management Contract Management Contract Management Procurement Procurement Contract Management Subcontracting Vendor Management Contract Management Executive Relationship Management +4 more

Other Skills

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Computer Literacy
•
Prioritization
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Organizational Skills
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Detail Oriented
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Communication

Roles & Responsibilities

Bachelor's degree in business administration, Finance, Public Administration, or related field (or equivalent experience)
2-5+ years of experience in contracts administration, procurement, or related field
Working knowledge of procurement processes, contract management principles, and compliance requirements
Strong organizational skills with attention to detail and ability to manage multiple priorities

Requirements:

Administer and manage the preparation, review, and processing of contracts, subcontracts, and purchase agreements
Coordinate procurement activities including requests, Purchase Orders, and Credit Card Orders
Ensure compliance with internal policies, regulatory requirements, and applicable funding agency guidelines
Maintain contract and procurement documentation, ensuring accuracy, and completeness

SETI Institute

Research

About SETI Institute

The SETI Institute is a non-profit research organization, located in the Silicon Valley close to the NASA Ames Research Center.Our mission is to lead humanity's quest to understand the origins and prevalence of life and intelligence in the universe and share that knowledge with the world.The SETI Institute is committed to respecting values of diversity, equity, inclusion, and access (DEIA) and creating and maintaining a positive and nurturing work environment that promotes mutual respect, trust, fairness, and objectivity.We strive to provide professional and personal growth to every individual regardless of race, color, religion, ethnicity, gender, age, sexual orientation, disability, or national origin. As a group of talented scientists, engineers, educators, and professionals, it is our belief that a diverse, equitable, inclusive, and accessible workplace is critical to accomplishing the Institute’s mission, and ensuring that we follow our values and principles.

Industry: Research

Founded: 2018

Company size: 51 - 200

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Job description

Position Title: Contracts & Procurement Administrator

FLSA Status: Exempt

Reports to: Contracts & Procurement Manager

Location: Remote or on-site

Position Summary

The SETI Institute located in Mt. View California is looking for a Contracts and Procurement Administrator to support the full lifecycle of contracts and procurement activities, ensuring compliance with organizational policies, legal requirements, and funding guidelines. This role serves as a key liaison between internal stakeholders, vendors, and external partners to facilitate efficient purchasing and contract execution processes.

Salary Range for this position. $90,000 - $130,000

Apply here: https://www.seti.org/career-center/contracts-procurement-administrator/

Responsibilities

Administer and manage the preparation, review, and processing of contracts, subcontracts, and purchase agreements

Coordinate procurement activities including requests, Purchase Orders, and Credit Card Orders
Ensure compliance with internal policies, regulatory requirements, and applicable funding agency guidelines
Maintain contract and procurement documentation, ensuring accuracy, and completeness
Track contract deliverables, deadlines, and renewal/expiration dates
Track authorized funds against payments
Serve as a point of contact for vendors and internal departments regarding procurement and contract-related inquiries
Assist in negotiating terms and conditions with vendors in coordination with senior leadership
Support defining processes to increase efficiency and assist internal departments in contracting and procurement operations

Qualifications

Bachelor’s degree in business administration, Finance, Public Administration, or related field (or equivalent experience)
2–5+ years of experience in contracts administration, procurement, or related field
Working knowledge of procurement processes, contract management principles, and compliance requirements
Strong organizational skills with attention to detail and ability to manage multiple priorities

Physical Requirements

Constantly perform desk-based computer tasks.

The SETI Institute is an Affirmative Action Employer and members of underrepresented communities and demographics are particularly encouraged to apply, including women, people of color, LGBTQ and people with disabilities.

EEO/AA/Disability/Veteran Employer

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