National Facilities Coordinator

The Facilities Coordinator reporting to the Projects & Facilities Manager is responsible for supporting the daily operations, maintenance, and administrative functions of facilities across multiple locations while working remotely. The role integrates people, places, and processes to ensure that all properties are functional, safe, efficient, and well-maintained by coordinating vendors, managing work orders, and maintaining compliance with company standards and building codes.

Specific duties include, but are not limited to:

• Serve as a primary point of contact for vendors, contractors, and internal stakeholders. Coordinate maintenance, repairs, and general facility operations across multiple sites remotely. Schedule and oversee preventative maintenance programs to ensure operational efficiency. Track and manage work orders, service requests, and facility-related issues to timely resolution. Assist with equipment service orders and maintenance

• Ensure compliance with health, safety, and regulatory standards. Support emergency response coordination and business continuity planning.

• Travel to facilities for audits, inspections, project coordination, or issue escalation as needed.

• Assist with vendor contracts, service agreements, and performance evaluations, ensure invoices are accurate and no overcharges are incurred. Monitor facility budgets, track expenses, and identify cost-saving opportunities. Maintain accurate records, documentation, and reporting related to facility operations and projects such as progress reports, change orders, equipment and site documentation. Identify and mitigate facility and project risks.

• Assist with budget preparation, track facilities expenses, and provide administrative support for site projects.

• Other duties as assigned

Position Requirements:

• Bachelor's Degree with focus in Construction Management, Architecture, Engineering, Facilities, or equal

• Minimum of 3 years as a Facilities Coordinator or Equal.

• Experience remotely coordinating completion of facilities work orders in multi states at the same time.

• Understanding and ability to provide oversight on all aspects of building upkeep, including cleaning, repairs, landscaping, HVAC, and equipment maintenance.

• Ability to analyze problems, identify risks, and develop effective solutions. 

• Proven experience in facilities coordination, property management, or a related field.

• Strong organizational and multitasking abilities in a remote work environment.

• Excellent communication and interpersonal skills for vendor and stakeholder management.

• Ability to troubleshoot and resolve facility-related issues independently.

• Familiarity with facility management software and work order systems.

• Knowledge of building systems (HVAC, electrical, plumbing, etc.)

• Budget management and cost-control experience.

• Strong attention to detail and problem-solving skills.

• Proficiency in Microsoft Office or similar tools.

• Ability to travel and work flexible hours when needed to address urgent facility issues.

• Must possess analytical and verbal communication skills, and strong organizational skills.

• Excellent attention to detail, follow-up, and organizational skills are a must, as well as the ability to take the initiative.

• A strong work ethic and enjoy being entrusted with responsibility and working independently or as part of a team.

• Ability to do site visits (nationally) as needed

• Should be able to work with minimal oversight to complete assigned tasks

Physical Requirements:

Standard Office Environment and the employee may be exposed to environmental hazards such as exposure to noise, and travel.

More than 50% of the time:

• • Sit, stand, walk.

  • Repetitive movement of hands, arms and legs.

  • See, speak and hear to be able to communicate with patients.

• Less than 50% of the time:

  • Stoop, kneel or crawl.

  • Climb and balance.

  • Carry and lift 10-20 lbs. 

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