Key Facts

Remote From:

Africa

Category: Administrative Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

Calendar Management Transaction Processing (Computing) Business Communication Digital File Management Presentation Design Event Tracking Invoicing Legal Document Management Executive Relationship Management Email Management +4 more

Other Skills

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Administrative Functions
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Problem Reporting
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Non-Verbal Communication
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Planning
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Adaptability
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Multitasking
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Time Management
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Organizational Skills
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Prioritization

Roles & Responsibilities

3+ years of experience as an administrative professional (preferably in real estate)
Strong (C-level) verbal and written English communication skills
Excellent organizational, planning, and time-management abilities with the ability to multitask in a fast-paced environment
Experience with MLS and Dotloop (or similar tools)

Requirements:

Monitor multiple inboxes, triage and respond to client questions and concerns; assist with payments, invoice management, and file management
Upload and manage MLS listings following standard operating procedures
Manage calendars, scheduling, meetings, and travel arrangements; coordinate meetings, set agendas, take minutes, and prepare follow-ups/action items
Prepare/edit correspondence, presentations, reports, and other documents (including lease agreements and written offers); serve as a liaison between employees, clients, and external partners; assist with ad hoc and personal tasks as needed

Talent Hackers

Human Resources, Staffing & Recruiting

About Talent Hackers

Talent Hackers is the first nodal distributed network platform for the search and recruitment of technology and digital professionals based on paid referrals. Through the dynamic distribution of offers, performed by our algorithm, these reach key profiles, activating passive talent, the one that is not actively looking for a job. Nodal technology is based on the data available on the Internet, creating networks of "nodes" over which the offers are distributed. By "nodes" we mean individuals, training centers, social and/or professional networks, communication channels, publications, groups, job boards, forums, blogs and other portals. A "node" can refer to many things. In short, it is there where we are going to impact with the offer because there are professionals who fit with it. And it is through the application of digital marketing techniques, how we impact that talent. Then, our paid referral system is the core of our collaborative model and where its full power is shown, as it allows anyone to share our offers with their contacts and be rewarded if one of their referrals is finally incorporated into the company. When creating an account on Talent Hackers, each user generates a unique code that will be added to the url that they share with their network. This way we can identify the candidates that come through a talent hacker and deliver their reward if the candidate is hired.

Industry: Human Resources, Staffing & Recruiting

Founded: 2018

Company size: 11 - 50

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Job description

Job Summary:

We are seeking an Executive Administrative and Operations Coordinator to manage inboxes, scheduling, client communications, and real estate documentation while supporting smooth day to day operations across multiple stakeholders. The role involves MLS listing management, transaction coordination, reporting, and ad hoc tasks in a fast paced environment requiring strong organisation, communication, and time management skills.

Core Tasks:

Monitor multiple inboxes to triage and respond to client questions and concerns
Perform ad hoc payment, invoice management, file management, etc
Upload and manage MLS listings following SOPs
Manage a calendar including scheduling, meetings, and travel arrangements
Serve as a contact between employees, clients, and external partners
Prepare/ edit correspondence, communications, presentations, reports, and other docs (including lease agreements, written offers, etc)
Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
Perform other ad-hoc tasks with limited instruction as needed
Assist with personal tasks as needed

Must-Haves:

3+ years experience working in as an admin (preferably in a Real Estate setting)
Strong (C-level) verbal and written English communication skills
Strong organizational and planning skills
Demonstrated experience working in a fast paced office managing time sensitive tasks
Excellent time management skills and ability to multitask and prioritize
Background with MLS and Dotloop (or similar tools)
Ability to work full-time EST