Key Facts

Remote From:

Freelance

Senior (5-10 years)

English

Hard Skills

Clinical System Operations Stakeholder Engagement Change Management Strategy Clinical Trial Planning Financial Analysis Operational-Level Agreement Organizational Effectiveness Common Assessment Framework Business Transformation Staffing Metrics +19 more

Other Skills

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Analytical Skills
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Leadership
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Teamwork
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Results Focused
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Strategic Thinking
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Problem Solving

Roles & Responsibilities

15+ years of progressive clinical research operations experience, preferably within Academic Medical Centers and/or community hospital systems.
Bachelor’s degree in life sciences, healthcare, or related field (or equivalent combination of education and experience).
Proven experience leading operational assessments, organizational transformation, and enterprise-level change management initiatives.
Expertise with research operations technologies, including CTMS, EMR integrations, workflow tools, and analytics platforms.

Requirements:

Serve as the lead Clinical Research SME for the engagement, guiding all aspects of the operational assessment and change management strategy.
Conduct in-depth interviews with clinical research staff and stakeholders across the clinical trial lifecycle to identify operational gaps, bottlenecks, and improvement opportunities across Oncology and Non-Oncology programs.
Develop prioritized, actionable recommendations and a clear transformation roadmap focused on operational excellence, stakeholder engagement, and cross-system coordination.
Provide regular project status updates to executives and deliver executive-level presentations summarizing findings, recommendations, change impacts, and measurable next steps.

Job description

About Vitalief
Vitalief is a consulting firm dedicated to helping Sites, Sponsors, and CROs optimize research operations, reduce costs, and accelerate innovations that improve patient care. By combining deep clinical research expertise with practical, results-oriented consulting, we help organizations enhance operational efficiency and achieve sustainable growth.

The Role
We are seeking a highly experienced Clinical Research Change Management Consultant to lead clinical trial operational assessments for our clients, including large Academic Medical Centers and multi-location community hospital systems. This role will serve as the primary subject matter expert (SME) for comprehensive current-state operational assessments across Technology, Organization, Process, People, and Finance, supporting both Oncology and Non-Oncology clinical research programs.

The ideal candidate brings deep expertise in organizational transformation and change management within complex healthcare and research environments, with a proven ability to drive stakeholder alignment, operational adoption, and sustainable process improvement across multi-site systems.

You will collaborate closely with the Vitalief delivery team to conduct structured stakeholder interviews, assess operational effectiveness, identify organizational and workflow gaps, and deliver actionable recommendations along with a scalable transformation roadmap to hospital leadership.

Engagement Details

Work Hours: from 20 to 40 hours/week
Contract Duration: from 1 to 3 months (possible extension and/or conversion to a Vitalief full time employee).
Pay Rate: Market competitive (depends on experience level).
Location: Remote (EST zone work hours) with up to 10% travel domestically.

Responsibilities

Serve as the lead Clinical Research SME for the engagement, guiding all aspects of the operational assessment and change management strategy.
Conduct in-depth interviews with clinical research staff and stakeholders across the clinical trial lifecycle to identify operational gaps, bottlenecks, communication challenges, and improvement opportunities across Oncology and Non-Oncology programs.
Partner with executive and operational stakeholders to assess organizational readiness for change and recommend sustainable transformation strategies.
Collaborate with the Vitalief team to design effective interview templates, assessment methodologies, and change management frameworks.
Evaluate current-state workflows, governance structures, staffing models, and technology utilization to identify opportunities for operational alignment and standardization.
Compare Oncology and Non-Oncology operations to identify transferable best practices and opportunities for cross-functional integration.
Develop prioritized, actionable recommendations that address immediate operational challenges while supporting long-term scalability and organizational adoption.
Create and present a clear transformation roadmap focused on operational excellence, stakeholder engagement, process optimization, and effective cross-system coordination.
Provide regular project status updates to executive stakeholders, ensuring alignment, transparency, and on-time delivery of engagement milestones.
Deliver executive-level presentations summarizing findings, recommendations, change impacts, and measurable next steps.

Qualifications

15+ years of progressive clinical research operations experience, preferably within Academic Medical Centers and/or community hospital systems.
Bachelor’s degree in life sciences, healthcare, or related field (or equivalent combination of education and experience).
Proven experience leading operational assessments, organizational transformation, and enterprise-level change management initiatives.
Experience supporting Oncology and Non-Oncology clinical trial operations preferred.
Strong knowledge of change management methodologies, stakeholder engagement, and organizational adoption strategies.
Prior consulting experience delivering strategic solutions to healthcare or research clients is preferred.
Executive-level communication, facilitation, and presentation skills with the ability to clearly convey complex findings.
Demonstrated success influencing stakeholders and driving operational improvements in complex, matrixed environments.
Expertise with research operations technologies, including CTMS, EMR integrations, workflow tools, and analytics platforms.
Strong analytical, financial, and problem-solving skills, including risk assessment and mitigation planning.
Proven ability to build C-suite relationships, lead cross-functional initiatives, and mentor high-performing teams.
Strategic, collaborative, and results-oriented leader who thrives in fast-paced environments.

Preferred Skills

Experience leading large-scale organizational change, transformation programs, or post-merger operational integration initiatives.
Experience managing consulting delivery teams, including role definition, coaching/mentoring, and performance management.
Strong general management and P&L oversight experience.
Familiarity with change management frameworks such as Prosci, ADKAR, Lean, or similar methodologies.

Physical Demands
Prolonged periods of sitting at a desk and working at a computer. Standing, walking, visual perception, talking, and hearing. Ability to lift up to 20 lbs. Limited travel to various physical locations domestically.

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