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Executive Assistant

Key Facts

Remote From: 
Full time
English

Other Skills

  • Administrative Functions
  • Research
  • Microsoft Office
  • Report Writing
  • Client Confidentiality
  • Professionalism
  • Multitasking
  • Time Management
  • Team Management
  • Organizational Skills
  • Detail Oriented
  • Verbal Communication Skills
  • Problem Solving

Roles & Responsibilities

  • Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills
  • Experience using CRM systems and workflow management tools is highly regarded

Requirements:

  • Provide executive administrative support to the Managing Partner and senior leadership, including calendar management, scheduling, and prioritizing workloads
  • Coordinate meetings: prepare agendas, take minutes, create presentations, and follow-ups; screen emails and communications
  • Arrange travel, accommodation, and logistics; maintain confidential records and files
  • Support CRM processes: optimize workflows, create checklists/templates, and assist with CRM administration and third-party coordination

Job description

Three Peaks International is a Sydney based staffing solutions partner which provides local and virtual staffing solutions to Australian businesses through outsourcing, recruitment, and migration.

Key Responsibilities 

Executive & Administrative Support

  • Provide executive support to the Managing Partner and senior leadership at HNT
  • Manage calendars, meetings, scheduling, and priorities
  • Keep stakeholders organized, on track, and aligned with deadlines
  • Coordinate meetings, prepare agendas, minutes, presentations, and follow-ups
  • Screen emails and communications
  • Prepare reports, documents, correspondence, and presentations
  • Arrange travel, accommodation, and logistics
  • Maintain confidential records and files

CRM & Process Management

  • Support HNT CRM optimization, workflows, and process improvements
  • Create and maintain checklists, precedents, templates, and forms
  • Upload and manage documents, precedents, and workflows
  • Ensure CRM processes run effectively and accurately
  • Assist with CRM administration and third-party coordination

Operational & Business Support

  • Provide admin and operational support to HNT partners
  • Assist with marketing and business initiatives
  • Support meetings, reports, tracking, and action items
  • Conduct research for partners and senior team members
  • Contribute to process improvements and efficiency

Case & Team Support

  • Provide case matter support as directed
  • Assist and cover team members when required
  • Liaise with internal and external stakeholders
  • Maintain accuracy and attention to detail across all tasks

Skills & Experience

  • Proven experience as an Executive Assistant, Personal Assistant, Senior Administrator, or similar role
  • Strong ability to manage multiple priorities in a fast-paced environment
  • Exceptional organizational and time management skills
  • Ability to proactively manage schedules and keep senior stakeholders accountable to priorities
  • Strong written and verbal communication skills
  • High attention to detail and problem-solving ability
  • Strong Microsoft Office and administrative systems experience
  • Experience using CRM systems and workflow management tools is highly regarded
  • Ability to maintain confidentiality and professionalism at all times
  • Ability to work independently and use initiative

Technical Requirements

  • Should have personal and working laptop/ Desktop, and one (1) back up
  • Has Noise-cancelling headset (for interview and meetings)
  • Back up internet connection (at least 100 mbps)

Benefits:

  • 100% remote work setup.
  • Work-life balance with Australian business hours; no night shifts
  • Competitive compensation paid fortnightly via international payment platforms (e.g., Wise)
  • Opportunity to work with a dynamic, growth-oriented Sydney-based accounting firm.



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