Manage and coordinate executive calendars, including scheduling, rescheduling, and confirming meetings, appointments, and events across multiple time zones.
Monitor and manage inboxes by prioritising emails, responding professionally on behalf of executives, and ensuring urgent matters are addressed promptly.
Coordinate local and international travel arrangements, including flights, accommodation, transportation, itineraries, and last-minute changes.
Prepare, edit, proofread, and organise documents, reports, presentations, proposals, and correspondence with a high level of accuracy and professionalism.
Track tasks, deadlines, projects, and follow-ups to ensure smooth day-to-day operations and accountability across teams.
Act as a gatekeeper and first point of contact for internal and external stakeholders, maintaining professional communication at all times.
Handle confidential and sensitive information with discretion, integrity, and professionalism.
Provide bookkeeping and administrative support, including invoicing, expense tracking, payment follow-ups, and maintaining accurate records.
Support operational workflows by creating and maintaining systems, processes, SOPs, and digital filing structures.
Coordinate virtual meetings, prepare agendas, take meeting notes, and follow up on action items.
Assist with research, data collection, reporting, and project coordination as required.
Liaise with clients, suppliers, and team members to ensure tasks and deliverables are completed efficiently.
Utilise project management and communication tools such as Asana, ClickUp, Slack, Trello, Microsoft Teams, and Google Workspace to maintain workflow and collaboration.
Anticipate executive needs, solve problems proactively, and ensure nothing falls through the cracks in a fast-paced remote environment.
Respiris
Assist World
Hunt St
Cocoma Digital
Virtual Staff 365