Remote Subcontracts Administrator

POSITION SUMMARY INFORMATION: DUTIES AND REQUIREMENTS

Position Overview: Reporting to the Director of Procurement, the Subcontracts Administrator is responsible for the full lifecycle administration of subcontracts primarily in support of U.S. Government contracts, as well as non-commercial and select commercial requirements. The successful candidate will have strong experience in subcontract sourcing, negotiation, compliance, and performance management of subcontractors.

Responsibilities:

• Ensure all subcontracting activities comply with company policies and procedures, prime contract requirements, FAR/DFAR regulations, and applicable state and local laws.
• Provide proposal support by reviewing solicitations, identifying FAR/DFAR flow-down requirements, and assisting with subcontract pricing, assumptions, and exceptions.
• Develop and issue RFPs/RFQs, conduct bidder conferences, evaluate proposals, and perform cost/price analyses to ensure fair and reasonable pricing.
• Negotiate subcontract terms and conditions, including flow-down clauses, to achieve optimal value while mitigating risk.
• Award, administer, and manage subcontracts through the complete lifecycle, including modifications, changes, and closeouts.
• Monitor subcontractor performance, conduct regular evaluations, and address issues such as delays, quality concerns, or non-compliance.
• Partner with internal stakeholders (Program Management, Contracts, Operations, Accounting, Quality, and Procurement) to forecast subcontract needs and align with program requirements.
• Maintain accurate, complete, and audit-ready subcontract files and documentation in accordance with regulatory and company standards.
• Identify, qualify, and develop a reliable base of subcontractors using effective sourcing techniques.
• Resolve subcontractor disputes, claims, and performance issues while protecting the company’s interests.
• Stay current with regulatory changes, market conditions, and industry best practices that could impact subcontracting activities.
• Recommend improvements to subcontracting policies, procedures, and processes to enhance efficiency and compliance.
• Prepare subcontracting reports, metrics, and analyses for department and leadership review.
• Support CPSR (Contractor Purchasing System Review) readiness and internal audits as required.

Qualifications:

• 3–6 years of progressive experience in subcontracts administration, contracts management, or related procurement roles, with significant exposure to U.S. Government contracts strongly preferred.
• Thorough knowledge of FAR and DFAR regulations, including subcontract flow-down requirements, is required.
• Demonstrated experience in full-lifecycle subcontract management (solicitation through closeout).
• Familiarity with Costpoint (or similar govcon ERP systems) is highly preferred.
• Professional certification (CPSM, CPCM, CFCM, or equivalent) is a plus.
• Proficient in Microsoft Outlook and Excel.
• Experience with foreign subcontracting and procurements involving ITAR/EAR is a plus.
• Strong negotiation, analytical, and cross-functional collaboration skills.
• Solid understanding of various contract types (FFP, CPFF, CPIF, T&M, etc.) and their application in government contracting.

Work Environment:

Employees may be exposed to extreme cold or hot weather conditions, fumes, or airborne particles, toxic or caustic chemicals, and loud noise.

Physical Requirements:

Employees may be required to remain in a stationary position, stand, push, pull, climb, kneel, crawl, balance, squat, bend, and reach. Employees may be also required to use gear to move items around, including, but not limited to, carts and dollies. Employees may also be occasionally required to lift and/or move up to 49 pounds.

GardaWorld Federal Services is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know.