Description
Position at NP Digital
TITLE Legal Operations Specialist
DEPARTMENT Operations
DIVISION NP Digital Global
LOCATION Remote - US
ABOUT OUR COMPANY
NP Digital (NPD) is a global award-winning performance marketing agency. AdAge named us Performance Marketing Agency of Year, Campaign Magazine labeled us the Global Agency of the Year in two categories, and The Drum awarded us the Agency Business Award for Global Development. Google recently handed us the Agency Excellence Award for Media Unification and both Inc. and AdAge listed us on their Best Places to Work lists.
NP Digital combines proprietary platforms with best-in-class talent to deliver leading edge experiences centered around: paid and organic search, social, content, retargeting, performance display, feed management and conversion rate optimization.
NP Digital focuses on creating innovative, adaptive, and data-driven digital marketing plans for our clients. Obsessed with helping companies grow and exceed their goals, NP Digital delivers on the mission of continually helping brands connect and engage with their audience.
ABOUT THE OPPORTUNITY
NP Digital is seeking a proactive, detail-oriented Legal Operations Specialist to support our in-house Legal team in a fast-paced, high-growth environment. This role is the central point of coordination for legal workflows across the organization, partnering closely with In-House Counsel and cross-functional stakeholders to support contracts, legal requests, and operational processes.
You will help intake, organize, and track legal matters; support contract lifecycle management; assist with corporate and diligence requests; and contribute to building efficient, scalable legal systems and processes. This is a great opportunity for someone who thrives in a dynamic environment and enjoys creating structure, clarity, and consistency in a busy legal function.
To be considered, candidates must currently reside and be eligible to work in the United States.
ABOUT THE RESPONSIBILITIES
Corporate & Commercial Legal Support
- Coordinate corporate legal matters in partnership with In-House Counsel, including domestic and international matters as needed.
- Support the execution of company documents in accordance with internal policies, approval frameworks, and governance procedures.
- Assist with the preparation, review, and revision of commercial agreements, including but not limited to powers of attorney, board resolutions, NDAs, MSAs, SOWs, vendor agreements, and related legal documents.
- Support demand letters and other pre-litigation matters, as directed by In-House Counsel.
Contract Lifecycle & Legal Operations
- Support the full contract lifecycle by managing templates, version control, and initial redline tracking to ensure timely turnaround for internal stakeholders.
- Track key contract terms, obligations, and renewal dates to support compliance and business operations.
- Manage and continuously improve legal trackers, workflows, and intake processes to increase visibility, efficiency, and scalability across the organization.
- Identify opportunities to streamline legal workflows, documentation, and processes to support a growing, global organization.
Corporate Administration & Governance
- Assist with corporate administration, including coordination of entity filings, registrations, and the maintenance of corporate records and minute books.
- Support due diligence requests by gathering, organizing, and preparing documentation for internal teams and external stakeholders.
- Assist with third-party diligence questionnaires and other compliance-related information requests.
- Maintain organized and up-to-date records of corporate documents, agreements, and supporting materials.
Privacy, Compliance & Risk Management
- Assist with responding to and tracking data subject access requests (DSARs) and other privacy-related inquiries in coordination with Privacy and Legal teams.
- Support document collection and coordination for disputes or regulatory inquiries, including legal holds and e‑discovery processes.
- Support the administration and maintenance of the Company’s global Records Retention Policy.
- Proactively identify and escalate potential legal, compliance, or operational risks to In-House Counsel.
General Support
- Collaborate cross-functionally with Legal, Finance, People, Operations, and other business teams to support legal and compliance needs.
- Perform other duties as assigned in support of Legal and business objectives
ABOUT YOU
- 2–5+ years of experience in legal operations, paralegal, contracts, or legal support roles (in-house experience preferred)
- Experience supporting contract management, legal workflows, and/or corporate administrative functions
- Bachelor’s degree and/or Paralegal Certification preferred; equivalent practical experience may be considered
- Highly organized with strong attention to detail and follow-through
- Comfortable supporting fast-paced sales and marketing teams while maintaining appropriate legal and compliance guardrails
- Able to manage multiple priorities and meet deadlines in a dynamic environment
- Strong written and verbal communication skills
- Experience assisting with review and drafting of corporate and commercial documents
- Basic understanding of intellectual property concepts
- Comfortable working cross-functionally with business stakeholders and external contacts
- Proactive, solutions-oriented, and able to use sound judgment with sensitive or ambiguous matters
- Ability to handle privileged, confidential, and sensitive information professionally and appropriately
- Proficient with Microsoft tools (Outlook, Word, Excel, Teams, and PowerPoint)
BONUS POINTS
- Experience supporting data privacy compliance or handling data subject requests
- Familiarity with generative artificial intelligence (AI) tools and legal frameworks
- Familiarity with contract lifecycle management (CLM) tools and concepts
- Experience supporting corporate filings or entity management
- Experience supporting intellectual property filings or related administrative matters
- Experience in a marketing, technology, or professional services environment
- Experience working with outside counsel and external legal service providers
- Exposure to pre-litigation or dispute support
- International experience
ABOUT YOUR GROWTH
As an organization, we support your growth and development by investing in your learning to advance your career. We believe in empowering you to showcase your knowledge and skills to win together.
ABOUT OUR BENEFITS
- National Anthem Blue Cross medical plans; EPO, PPO, and HDHP options available
- Flexible paid time off; 16 weeks maternity and 6 weeks paternity leave
- Health Savings Accounts with employer contribution, Healthcare Flexible Spending Accounts, Dependent Care FSA
- Vision and dental coverage
- Employer-paid short-term disability and life and AD&D insurance
- Employer-paid premium subscription to the Calm app
- Employer-paid virtual healthcare support through First Stop Health
- Voluntary pet insurance for your furry family members
- Voluntary accident, hospital indemnity, critical illness, and supplemental life insurance
- New hire technology stipend to set up home office
- Employer-sponsored 401(k) retirement with Roth option
ABOUT THE COMPENSATION
- Base Salary: USD $70,000.00 to $80,000.00; depending on experience and skills
- Discretionary annual bonus: Up to 10% of annual salary
ABOUT OUR CULTURE
We value our best-in-class company culture, which is results-driven, innovative, fast-paced and fun. Our focus is on outcome, not output. We encourage our employees to work with an entrepreneurial spirit while applying a businesslike approach. When you work with great people and leaders that support you, there is no end to what you can accomplish. We celebrate different backgrounds and perspectives from our team members, but one thing we all have in common is a core set of values:
Think Big
“Think Big” challenges our teams in all aspects of the business. For our clients, it requires that we expand their vision beyond what’s expected, while pushing us to become a committed partner who provides strategic recommendations and measurable outcomes.
Own It
“Own It” plays a key role in encouraging employee autonomy. We believe owning it inspires employees to build skillsets within their roles and beyond to drive their career where you want. “Own It” highlights ability to make the work yours and deliver creative results.
Have Fun
“Have Fun” means we enjoy working together and cultivating a great work experience for everyone. Our passion for what we do is visible throughout the organization. Anything we enjoy, we are naturally going to do better, so we make our work something we look forward to, rather than simply something we have to do.
ABOUT OUR PRACTICES
NP Digital takes a human-centric approach to hiring. AI tools may assist with administrative or creative tasks, but all evaluations and decisions are made by our awesome people.
NP Digital is an Equal Opportunity Employer, proud of our diversity and inclusive culture! Our goal is to positively impact change through our actions, and we’re committed to equal employment opportunities regardless of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
