HR Assistant

Job Summary:

The HR Assistant supports the Human Resources department by ensuring accurate administration of employee data, benefits, payroll, and recruiting processes. This role plays a key part in maintaining compliance through audits and reconciliations, while also delivering a positive employee experience from onboarding through ongoing support.

Primary Duties and Responsibilities: 

Essential Functions:

The duties listed below are some of the duties that may be assigned and may not include all responsibilities that the person in this role may be asked to perform. Incumbent may be required to perform other related duties as assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reconcile benefit plan enrollments with insurance carriers on a regular basis 
• Audit benefit invoices and eligibility files to ensure accuracy and resolve discrepancies 
• Partner with carriers and internal teams to address and correct enrollment issues 
• Assist with open enrollment processes and employee benefit inquiries
• Process payroll in a timely and accurate manner 
• Audit employee timecards for completeness, accuracy, and policy compliance 
• Maintain payroll records and ensure compliance with applicable laws and policies 
• Maintain and update employee records within the HRIS system 
• Ensure data integrity through regular audits and reporting 
• Generate HR reports as needed (headcount, turnover, compliance, etc.) 
• Support system updates, data imports, and process improvements 
• Coordinate and facilitate new hire onboarding and orientation sessions 
• Prepare onboarding materials and ensure completion of required documentation 
• Serve as a point of contact for new hires, ensuring a smooth onboarding experience 
• Assist with job postings, candidate tracking, and interview coordination 
• Communicate with candidates and hiring managers throughout the recruitment process 
• Support onboarding transitions from candidate to employee 
• Ensure compliance with company policies and applicable employment laws 
• Maintain proper documentation for audits and regulatory requirements
• Assist with rollout and maintained of HR initiatives related to rewards and Recognition
• Assist with Performance Appraisals 
• Assist with company sponsored events as needed.
• Assist with areas of Office Services as needed.

Type and Scope of Supervisory Responsibilities:

• This position has no supervisory responsibilities.

Skills and Qualifications:

• Experience with benefits reconciliation and carrier audits 
• Knowledge of payroll regulations and compliance requirements 
• Intermediate skills in Excel or data reporting
• Experience with HRIS and payroll systems 
• Strong attention to detail and analytical skills 
• Ability to handle confidential information with discretion 
• Excellent organizational and time management skills 
• Strong communication and interpersonal skills

Work Experience Required for this Job:  

•  1–3 years of HR, payroll, or benefits administration experience

Education Required for this Job: 

• High School Diploma or GED

· Bachelor’s degree in human resources, Business Administration, or related field preferred but not required

Attendance Requirements:

Position Type/Expected Hours of Work:

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. for the employee’s work location. Occasional evening  and weekend work may be required as job duties demand.
• Daily In-person attendance is required at the office location in accordance with the attendance policy.
• Daily online Attendance is required in a remote work environment during regular business working hours if permitted to work from home.
• The Company reserves the right to require in-person Attendance at the Company’s worksite at any time.  The Company also reserves the right to make full-time Attendance at the Company’s worksite an essential job function for this position if Attendance becomes necessary to increase productivity, develop teamwork, conduct training, better address customer needs, or accomplish any other valid business goal.  If full-time attendance requirements for this position materially change, the Company will provide thirty (30) days’ prior notice of the change.

Travel:

• None      

Physical Abilities Required for this Job:

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential functions.

• While performing the duties of this job this individual is regularly required to stand for extended periods of time, walk, sit, talk, hear, use their hands and fingers (manual dexterity), use a telephone, and occasionally lift and /or move up to fifteen pounds. 
• Specific vision abilities required by this position include, close vision, and the ability to adjust focus.

Mental Abilities Required for this Job:

• The ability to solve problems, make decisions, supervise others, interpret data, organize information, written and oral communication and read/write.

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.