Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Applicant Tracking Systems Accounts Payable Accounts Receivable Data Entry Printmaking Office Management Accounts Receivable PDF Management Software Invoicing Invoicing +8 more

Other Skills

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Microsoft Excel
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Typing
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Detail Oriented
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Greeting Customers
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Non-Verbal Communication
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Time Management
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Teamwork
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Customer Service
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Self-Motivation

Roles & Responsibilities

High school diploma
Computer proficiency (typing, 10-key, mouse)
1 year clerical experience
Prior experience in administrative, front desk, or accounting support roles (preferred)

Requirements:

Front desk and office administration: answer calls, greet visitors, manage mail, maintain office supplies, perform electronic filing, and complete general clerical tasks including light data entry
Project administrative support: book projects, enter job change orders into the accounting system, submit compliance documentation, and assist with bi-weekly timesheet reviews
Banking and cash handling: deposit checks via remote scanner, monitor bank accounts and approve exceptions, and upload Positive Pay files
Accounts payable and billing processing: process vendor invoices, manage check runs, vendor setup and statements, and assist with collections efforts as needed

ATS Automation, Inc

About ATS Automation, Inc

ATS, established in 1986, specializes in custom engineered and installed Building Automation Systems control solutions for buildings’ mechanical and electrical systems, allowing owners to reduce energy consumption and maximize the effectiveness of facilities management personnel. ATS has offices in Washington, Idaho, Montana, Colorado, Georgia, and Alaska. Contact your local ATS representative to find out how you can start running your building more efficiently and economically. Visit www.atsinc.org to find the location near you. We are the manufacturer's authorized representative for Alerton Controls, Delta Controls, Phoenix Controls, Aircuity, Tridium Controls, Skyspark and Blue Ridge Lighting Technologies. We have a dedicated service department to maintain your system and an energy department to continually optimize your building. Call us today if we can be of service at (425) 251-9680.

Founded: 2018

Company size: 201 - 500

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Job description

COMPANY INFORMATION:	Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry’s best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings’ mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure, and we take pride in our employees’ ability to grow their career and find long-term success at ATS.
JOB SUMMARY:	We are seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.
DUTIES AND RESPONSIBILITIES:	Front Desk & Office Administration Answer incoming calls and route them appropriately Greet customers, vendors, and team members in a professional manner Manage incoming and outgoing mail Maintain and order office supplies Perform electronic filing and document organization Complete general clerical and administrative tasks Assist with light data entry as needed Project & Administrative Support Book projects and enter job change orders into our accounting system submit required compliance documentation through online portals Assist with bi-weekly review of employee timesheets for accuracy Banking & Cash Handling Deposit checks using a remote scanner Monitor bank accounts daily and approve flagged/exception items Upload Positive Pay files to our bank Accounts Payable & Financial Processing Monitor AP email inbox and route or respond to inquiries Enter and process vendor invoices Process weekly check runs Print one-off/manual checks as needed Review vendor statements and resolve discrepancies Complete credit applications and new vendor setup forms Inquire about outstanding invoices and assist with collections efforts Accounts Receivable & Collections Support
SKILLS AND ABILITIES:	Proficiency in Excel and working with PDFs Strong organizational skills and attention to detail Clear and professional written and verbal communication Team-oriented with a willingness to assist others Positive, “can-do” attitude Ability to work independently and manage multiple priorities Self-motivated with strong follow-through This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time sitting at a desk or computer. Small repetitive motion with mouse and keyboard are required.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:	Work Environment Fast-paced office environment with a mix of customer interaction and detail-oriented tasks Requires ability to shift between front desk responsibilities and accounting support throughout the day
COMPENSATION AND BENEFITS	Annual base salary ranges from $45,000-$55,000 depending on experience Additional information about our benefits
POSITION TYPE AND HOURS	Full-time Monday – Friday 8am – 5pm
CREDENTIALS AND EXPERIENCE	High School Diploma Computer experience 1-year clerical experience Ability to type, use a 10 key and a mouse Prior experience in administrative, front desk, or accounting support roles preferred

ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited.

The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

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