Key Facts

Remote From:

Part time

Mid-level (2-5 years)

English, Spanish

Hard Skills

Calendar Management Content Management Microsoft Dynamics CRM Event Scheduling Database Management Stakeholder Communications Meeting Facilitation Data Cleansing Task Management

Other Skills

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Microsoft PowerPoint
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Communication
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Time Management
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Proactivity
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Organizational Skills
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Detail Oriented
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Prioritization

Roles & Responsibilities

At least 3 years of experience as a Business Assistant supporting US-based clients.
Native-level Spanish and fluent English (written and spoken).
Hands-on experience with CRM systems and maintaining data integrity.
Exceptional attention to detail and strong organizational skills.

Requirements:

Manage complex calendars, including recurring weekly, monthly, and annual meetings, ensuring alignment across stakeholders.
Monitor and track conference deadlines, speaking opportunities, and key industry events for the leadership team.
Maintain CRM accuracy through consistent data entry, cleaning, and database management.
Organize and manage a digital resource library using structured taxonomies for easy access and scalability.

Job description

We are looking for a highly organized professional who thrives on managing complex systems and maintaining impeccable data accuracy. Detail-oriented to provide essential operational support for a US-based client.

Key responsibilities:

Manage complex calendars, including recurring weekly, monthly, and annual meetings, ensuring alignment across stakeholders.
Monitor and track conference deadlines, speaking opportunities, and key industry events for the leadership team.
Maintain CRM accuracy through consistent data entry, cleaning, and database management.
Organize and manage a digital resource library using structured taxonomies for easy access and scalability.
Draft, edit, and send professional communications, including outreach and follow-up emails.
Support the creation and formatting of high-quality PowerPoint presentations.
Proactively track deadlines, action items, and follow-ups to ensure smooth operational flow and timely execution.

Candidate requirements:

At least 3 years of experience as a Business Assistant supporting US-based clients.
Native-level Spanish and fluent English (written and spoken).
Demonstrated expertise in calendar management, including recurring and high-volume scheduling.
Hands-on experience with CRM systems and maintaining data integrity.
Exceptional attention to detail and strong organizational skills.
Ability to work independently, prioritize effectively, and manage multiple competing deadlines.