XTN-963D580 | BUYING DATA ADMINISTRATOR

The Buying Data Administrator is responsible for the accurate and efficient entry and maintenance of product, supplier, and purchase order data. The ideal candidate will manage data‑driven and process‑focused tasks with strong attention to detail, ensuring accuracy, compliance, and smooth workflow execution across the buying cycle.

Specifications

·       Blackout Period for annual leave in peak periods. This will be discussed at the time of the interview.

·       Office Attire: Smart casual.

·       Monday to Friday. Occasional out of hours when required.

·       Travel required interstate/overseas as required.

Key Responsibilities

Area of Responsibility 1 – PO & Range Plan Management

·       Enter and maintain accurate SKU and purchase order data, including product details, supplier information, product types, group/sub‑group numbers, FOB dates, delivery details, and order quantities.

·       Arrange raised purchase orders to be emailed to the relevant suppliers in a timely and accurate manner.

Area of Responsibility 2 – Critical Path Reporting

·       Coordinate weekly Critical Path (CP) updates with suppliers, ensuring timelines, milestones, and shipment details are tracked accurately in the system.

·       Follow up on outstanding actions and support Buyers with data accuracy for procurement and inventory reporting.

Area of Responsibility 3 – eComm Attributes Management

• Complete all eCommerce product attributes, including product names, descriptions, dimensions, packaging measurements, and other online‑required data fields.
• Ensure all data entered matches procurement details and maintain a high level of accuracy to support online product readiness.

Area of Responsibility 4 – Collection Storyboard Drafting

·       Prepare and draft collection storyboards, including Visual Range Plans (VRPs) and New Product Information Sheets (WNIS), ensuring all details are clear, accurate, and delivered on time.

Support Buyers through consistent and accurate data entry, contributing to informed decision‑making and maintaining compliance across product and supplier documentation.

Qualification & Skills

·       Proven experience in a technical role with in-depth knowledge of raw materials, formulations, and manufacturing processes.

·       Strong understanding of product manufacturing regulatory requirements

·       Demonstrated project management skills

·       Excellent communication and interpersonal skills to collaborate effectively with internal teams and external suppliers.

·       Attention to detail, problem-solving mindset, and a passion for maintaining high product quality and compliance standards.

Behavioural Attributes

Results/Outcome Focus

• Achieve all KPI benchmarks.
• Deliver consistent results.
• Achieve action plans and/or other objectives set.
• Reach a balance between quality and quantity of work outcomes.

Customer Focus

• Driven by Customer service values.
• Apply understanding of “It’s about the Customer, always!”, ensuring the Customer is a primary focus.
• Focus on the Customer’s needs and expectations.
• Deliver on commitments made to Customers.
• Develop and maintain strong relationships with Customers.
• Ensure that “Getting it Right the First Time” is a key fundamental for the Customer relationship.
• Deliver on all service standards.
• Respond to all Customer requests as a priority.
• Continuously identify opportunities to improve work practices which will impact Customers positively.
• Ability to overcome Customer concerns.

Team Focus

• Demonstrate consideration, concern and respect for fellow Team Members.
• Maintain a professional and effective working relationship with others.
• Enthusiastically participate and work together as a Team towards the successful completion of goals.
• Seek ways to improve performance by contributing ideas and sharing information, expertise and resources.
• Clearly and effectively communicate engaging and involving others through verbal, non-verbal.
• Actively listen to others.
• Proactively take on opportunities to share, coach, develop and support fellow Team Members where necessary.
• Seek and accept advice, assistance and ideas from Team Members.
• Have self-awareness around own personal style and its impact on others.
• Recognise and appreciate differences in others.
• Display professional competitive spirit.

Business Operations

• Ensure all standards and directives are applied and carried out at a high level including all policies and newsletter directives.
• Ensure all directives and tasks are actioned within an appropriate timeframe.
• Manage own time effectively with the ability to prioritise activities to achieve deadlines.
• Continuously evaluate operational performance, and strive for improvement.
• Proactively and constructively identify and solve problems.
• Drive best practices in all operations within role including OHS (occupational health and safety) policies and initiatives, loss prevention policies, data integrity processes (where applicable) and housekeeping standards.

Core Values

• Accountability - We deliver and follow through on all commitments and responsibilities on time and with complete accuracy.
• Excellence - We strive to be the best, then to be first, through a strong focus on details. Committed to continuous learning and growth, stretching to reach for far more than required.
• Positive Attitude - We carry out all activities with passion, purpose and vitality, inspiring and fostering it in others.
• Integrity - We demonstrate soundness in ethical principle and character, being straight forward and honest in all activities.

Key Performance Indicators

The KPI’s relevant to this role will be defined upon commencement with dusk.