European Payroll Specialist

Brief Description:

The UBC European Payroll Specialist is a standalone role that will oversee and supervise the organizations external payroll provider, manage payroll process and reporting required in the region. Ensuring pay is processed on time, accurately, and in compliance with government regulations. Providing key support and advice to the HR Generalist team on payroll matters in 8 countries and growing. Providing payroll reporting and data analysis support to the European HR team. 

Specific job duties:

• Responsible for performing, and coordinating the workflow of the international Payroll Department for 250+ employees within the following countries: UK, Switzerland, Norway, Netherlands, Spain, France, Italy, Germany and growing
• Act as a client point of contact, respond to international payroll inquiries and liaise with local and international payroll partners
• Own international payroll related regulatory and compliance filings
• Process and load holiday and time off information from ADP to local payroll processors
• Develop and design payroll strategies, workflows, planning and communications Including streamline existing processes and acquisitions, systems conversions and corrections and vendor relations
• Develop, implement, and maintain payroll policies and procedures to ensure compliance with company policy, strong internal controls, and regulatory agencies
• Responsible for resolving tax issues and payroll related reconciling items including working with Tax service providers, taxing authorities, accounting, and payroll software technical support personnel
• Coordinates the preparation of regulatory reporting and management reporting for management and operations
• Provide support and prepares information required for internal/external audit processes
• Serve as liaison to operation management, assisting them with payroll related issues.
• Work closely with the Finance department on coordination of payroll processing related items
• Analyses and evaluates payroll reports, trends and related services, etc.
• Responsible for running report requests as needed via HRIS (ADP) and payroll (Papaya) tools for the European HR team
• Supporting merit, bonus and promotional cycles. 
• Partner closely with European HR team and Global HR operations 
• Partners with other departments to ensure payroll related compliance
• Serve as the employee company contact for payroll related queries

Supervisory Responsibilities: N/A

Desired Skills and Qualifications:

• Mid-level experience in running multiple international payrolls 
• Mid-level experience of managing an external provider
• Mid-level experience of providing payroll, Tax and pay guidance in European territories in particular
• Background in processing payroll on Papaya / ADP platform a plus
• Ability to communicate effectively and build rapport with employees and team members
• As an equal opportunity employer, we don’t focus on education and take an open-minded approach to qualification, some qualification in payroll / accounting is preferred but not required
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