Interim Payroll and Accounting Coordinator at Incubeta

Interim Payroll and Accounting Coordinator

Expected dates are: June 1 through November 30, 2026.

The role is a temporary replacement for a current position for 6 months of maternity leave. The role will support the Finance function with day-to-day accounting operations with a strong focus on accounts payable, payroll management, and accurate financial recordkeeping. The ideal candidate is details-oriented, organized, reliable, and comfortable handling sensitive financial information with accuracy and discretion. The role reports to the Controller.

Key Responsibilities

Payroll

• Process payroll in the US, Canada, Dominican Republic; review payroll reports for accuracy; coordinate with HR and payroll providers as needed.
  
  
• Record payroll-related journal entries and reconcile payroll accounts.
  
  
• Ownership of the Headcount stats and PTO reports for multiple regions.
  
  

Accounts Payable

• Process and review accounts payable transactions, including invoices, coding, approvals, and payment preparation.
  
  
• Maintain vendor records and respond to vendor inquiries in a timely manner.
• Monitor prepaid expenses, accruals, and other assigned general ledger accounts.
  
  
• Review for accuracy and process employee expense reimbursements.
  
  
• Maintain organized and accurate accounting records and supporting documentation.
  
  
• Prepare cash projection weekly reports and monitor bank cash balances daily.
  
  

Ad Hoc Operational Support

• Assist with audit and tax requests and provide supporting schedules and documentations.
  
  
• Assist with improvements to processes and controls across accounting functions.
  
  

• Identify discrepancies and follow through on corrections in a timely manner.
  
  
• Own and execute other ad hoc tasks supporting the Controller.
  
  

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
  
  
• 3+ years of progressive accounting support experience, with strong exposure to AP and payroll.
  
  
• Strong attention to detail and high level of accuracy, ability to manage multiple deadlines and prioritize effectively.
  
  
• Proficiency in Google Sheets and Excel
• Experience with ADP Workforce Now Payroll preferred
• Experience with ERP level accounting software (Acumatica is a plus).
• Ability to handle confidential information professionally.