Position Summary:
The HRMS (HR Management Systems) Analyst plays a critical role by optimizing the Human Resources Information System to support the organization's employment system of record, including HR and Payroll functions and strategic goals. This position is responsible for ensuring the accuracy, integrity, and security of employee data within the HRMS platform, enabling efficient employment operations and reporting. The HRMS Analyst collaborates closely with all users of the HRMS systems to analyze system requirements, implement enhancements, and troubleshooting issues. By leveraging data analytics and system expertise, the analyst provides actionable insights that drive informed decision-making and improve workforce management. Ultimately, this role aids the HRMS Manager to ensure that the HRMS effectively supports talent management, payroll, benefits administration, and compliance initiatives across the organization.
This position is a remote position occasional travel may be needed for training or business purposes.
Essential Job Duties and Responsibilities:
- Data Maintenance & Integrity: Auditing employee records, ensuring accuracy in HR systems
- System Support & Troubleshooting: Assisting employees and managers with Self-Service user interface and technical issues including basic password resets and registrations
- Reporting: Generating standard weekly, monthly, or ad-hoc reports for management. Prepares reports and presents findings and recommendations to the HRMS Manager Identifies, recommends, and programs custom functions and documentation such as automated queries, filters, macros, and reports.
- Workflow Support: Supports projects, such as system implementations or upgrades, and reviewing processes to suggest improvements
- Process Improvement: Identifying data discrepancies and suggesting improvements to enhance system efficiency · Collaborate: Work with team to meet our short- and long-term information department and system objectives
- Training: Provides user training and hands-on support. May provide support in preparing training materials, guides, and documentation.
- Compliance: Monitor HRMS processes to ensure compliance with company policies and relevant legal regulation
- Support preparation of development plans and system integration for each functional area with HRMS (benefits, employment records, learning & development, payroll including time collection, & applicant tracking) to achieve HRMS work objectives
- Identify opportunities to promote use of the HRMS to solve business needs / problems while also enhancing the understanding and acceptance of the HRMS capabilities
- Perform regular and predictable work remotely and perform work during scheduled and/or agreed upon times
- Position reports to HRMS Manager
Minimum Qualifications (Experience, Skills, and Education):
- Bachelor’s degree in Human Resources, Information Technology, Business Administration, or a related field or an Associates with equivalent experience?
- 2-3 years of experience, at an analyst level, with HR business systems
- 2-3 of years’ Experience working with HRMS platforms such as ADP Workforce Now, Workday, SAP SuccessFactors, UKG/Kronos/Time Keeping Programs, or similar systems
- Strong understanding of HR processes including payroll, benefits administration, talent management, and compliance
- Proficiency in data analysis and reporting tools, including Excel, and Power BI, (Example: understanding of Excel Formulas such as VLookup or Exact)
- Strong analytical and problem-solving skills
- Emulate a high level of discretion and confidentiality maintaining personal protected information [PPI]
- Proficient with Microsoft Office Suite or related software (Outlook, Teams, PowerPoint, Etc.)
- Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRMS product
- Excellent interpersonal and customer service skills. Able to explain HR systems and instruct on system use to all levels of employees and understanding
- Excellent time management skills with a proven ability to meet deadlines
- Ability to prioritize tasks and to delegate them when appropriate
- Proven ability working with a high level of effectiveness in a remote capacity for a minimum of two years
- Proven abilities working in a multi-location, multi-state organization
Preferred Qualifications (Experience, Skills, and Education):
- HRMS systems conversion experience preferred
- ADP HCM platform experience preferred
- Construction and/or Service Industry experience preferred
Physical Requirements and Working Conditions:
Work can be performed in a normal temperature-controlled office environment, or a remote / hybrid home office environment. Will frequently perform seated work using keyboard / mouse, work at a computer terminal, and perform activities requiring manual dexterity. Will use telephones (including cellular) and standard office equipment. Work involves extended periods of sitting, occasional walking, and lifting items up to ten pounds. Will travel as needed, including at times travel requiring overnight stays.
Additional Requirements:
Work with a Top-of-Mind Awareness for the safety of yourself and everyone at the job site. Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.
Disclaimer: This job description is intended to summarize the type and level of work performed by a HRMS Analyst and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary.
MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.
