Project Coordinator

We're looking for a Project Coordinator to support the day-to-day coordination of commercial tiling and waterproofing projects from tender through to completion. This is a remote, Philippines-based role working directly with the business owner and site teams across active projects.

Key Responsibilities

• Coordinate project timelines, track milestones, and flag delays or blockers across multiple active tiling jobs
• Maintain and update project trackers, job files, cost sheets, and variation registers
• Process supplier and subcontractor invoices, verify amounts, and flag discrepancies before payment approval
• Draft and issue quotes, variation claims, and progress claims based on project specs and director input
• Prepare tender submissions, prequalification documents, credit applications, and supplier account forms
• Coordinate scheduling, material deliveries, and project updates with builders, site supervisors, suppliers, and tiling subcontractors
• Track material orders (tiles, adhesives, grout, waterproofing) and follow up on lead times and delivery confirmations
• Maintain defect and warranty registers and coordinate rectification scheduling
• Assist with BOQ preparation and quantity takeoffs under direction
• Handle ad hoc project administration to keep jobs moving on time and on budget

Requirements

• Minimum 2 years' experience in project coordination, project administration, or construction administration (commercial construction or trade experience strongly preferred)
• Strong organisational skills with the ability to manage multiple jobs simultaneously
• Proficient in Microsoft Office (Excel in particular), Google Workspace, and project management or job tracking tools
• Experience with estimating software or takeoff tools
• Comfortable communicating with Australian builders, suppliers, and site teams
• High attention to detail, especially with invoices, quantities, and documentation
• Reliable internet connection and a quiet, professional home office setup

Benefits

• Full-time, work-from-home
• Long-term, stable opportunity with room for growth
• Professional, supportive team environment
• Training and ongoing support provided