Payroll Manager

About Us:

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.  

 

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

Role Summary:

As the Payroll Manager, you will lead and develop a high-performing payroll team while overseeing all US payroll operations. Reporting to the Director, HRBP & People Operations, you will serve as the subject matter expert for Workday Payroll, ensuring compliance with federal, state, and local regulations, driving process improvements, and delivering a seamless payroll experience across a multi-state, multi-entity environment.

Responsibilities:

• Payroll Leadership: Lead, coach, and develop a high-performing team of Payroll Specialists, overseeing all aspects of US payroll operations including bi-weekly and monthly payroll runs for a multi-state, multi-entity organization.
• Workday Expertise: Design, configure, and optimize US Payroll solutions using Workday HCM and Payroll, including system configuration, reconciliation and verification of on-cycle, off-cycle, and retro payroll data, and managing integration touchpoints.
• Compliance & Controls: Ensure compliance with federal, state, and local payroll regulations including SOX, DOL, FLSA, and wage tax laws. Adhere to control objectives established with internal audit and maintain segregation of duties.
• Tax Management: Resolve escalated payroll issues including special/unique payrolls, 401(k) administration, benefits, international assignees, and state/local tax reciprocity rules. Oversee annual W-2 processing, taxable fringe benefit input, and ACA reporting.
• Process Improvement: Streamline and revise payroll procedures; recommend and implement changes leading to best practices. Identify gaps in payroll processing and controls based on current Workday features, and deliver recommendations for new functionality.
• Time Tracking: Manage Time Tracking process for hourly employees to ensure time clock data is accurately captured and processed for payroll.
• Cross-Functional Collaboration: Partner with HR, Finance, and Legal teams to support workforce changes, system upgrades, and year-end tax reporting activities. Serve as backup for Payroll Specialists covering US and International payrolls.

Qualifications:

• 5-10 years of recent, hands-on payroll processing experience with multi-state and multi-company payroll, including absence and time and attendance management
• Minimum 3 years of people management experience leading payroll teams
• Experience with Workday Payroll, Time Tracking, and HCM is required
• Advanced knowledge of Microsoft Excel including pivot tables, VLOOKUPs, and complex formulas
• Knowledge of state and local tax regulations, wage tax laws, and reciprocity rules; experience with PA, NJ, OH, and CA preferred
• Experience with system upgrades or implementations (HCM, Payroll, Workday, ADP) a plus
• Processing and configuration of international assignee payroll is a plus
• Experience with equity tax withholding upon vest a plus
• Outcome-driven mindset with strong collaboration skills and ability to develop cross-functional business relationships

Pay Disclosure:

• Salary range / Hourly Rate for Palo Alto, CA applicants: $121,800 - $152,300 USD.
• Salary range / Hourly Rate for Irvine, CA applicants: $112,100 - $140,100 USD.
• Salary range / Hourly Rate for Colorado applicants: $107,200 - $134,000 USD.
• Salary range / Hourly Rate for Illinois applicants: $107,200 - $134,000 USD.
• Salary range / Hourly Rate for Maryland applicants: $112,100 - $140,100 USD.
• Salary range / Hourly Rate for New York applicants: $121,800 - $152,300 USD.

 

Company Statements:

Total Rewards 

 

Total compensation packages for this position include base salary, eligibility for an annual performance bonus, and eligibility for equity.  

 

In addition, our benefits package has been designed to support the health and wellness of our employees. Benefit offerings include Flex Time Off, retirement savings plans as well as medical, vision and dental coverage. For more information on RV Tech’s comprehensive benefits package for full-time employees, check out our Global Benefits Site.

External candidates can apply for this role through the RV Tech Careers site (https://rivianvw.tech/#careers). If you are a current employee, please apply through our internal job board (https://internal-careers-rivian.icims.com/).

Equal Opportunity

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

 

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian and VW Group Technologies (“Rivian and Volkswagen Group Technologies”) may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

 

Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services. 

 

Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. 

 

Please see our Candidate Data Privacy Notice (English)  and Candidate Data Privacy Notice (Serbian) for more information.

 

Please note this job posting represents an open, active vacancy. Additionally, we are currently not accepting applications from third party application services.