Talent Acquisition Coordinator (12 to 18 months contract)

Talent Acquisition Coordinator (Maternity Leave Replacement – 12 to 18 months)

Location: Province of Quebec, Ontario, or Alberta or USA?—Work from home #LI-Remote

About SOVRA

SOVRA is a leading public procurement platform trusted by more than 7,000 government agencies and over 1 million suppliers across North America. Our work sits at the intersection of technology, public service, and accountability, helping governments operate more efficiently and transparently on behalf of the communities they serve.

What makes SOVRA unique is our deep focus on the public sector. Our solutions are purpose-built to solve real, complex procurement challenges, balancing compliance with usability and innovation. That commitment has been recognized with the Achievement of Excellence in Procurement (AEP) Certification from the National Procurement Institute, reflecting our high standards and impact in the market.

At SOVRA, the work you do matters. Every improvement we make helps public organizations stretch taxpayer dollars further, operate with greater transparency, and deliver better outcomes for millions of people. We’re a growing, mission-driven company where smart, curious people come together to build technology that serves the public good.

Learn more at sovra.com.

About the job

We are looking for a Talent Acquisition Coordinator to support the team in coordinating hiring and onboarding activities for new employees. In this role, you play a key part in the overall process by ensuring thorough follow-ups and facilitating collaboration between candidates, recruiters, hiring managers, and internal teams.

You act as a central point of contact throughout the process, contributing to a positive candidate and stakeholder experience through your strong organizational skills, attention to detail, and customer-service-oriented approach.

What will your main responsibilities look like?

In this role, you will be led to: 

• Ensure end-to-end coordination of the hiring process from offer confirmation, including background checks, management of hiring documentation, candidate follow-ups, as well as, for U.S. hires, coordination with the external consultant responsible for regulatory processes (I-9 and E-Verify).
• Manage multiple hires simultaneously, at various stages of progress, while ensuring deadlines are met and files remain compliant.
• Act as the central point of contact between candidates, recruiters, hiring managers, HR Business Partners and Coordinators, and the IT team to facilitate the transition to official employment and onboarding (access, equipment, arrival preparation).
• Prepare offer letters and employment contracts for certain candidates, and ensure required follow-ups through to signature.
• Prepare and post job openings according to the approved template, ensure their publication in the ATS (ADP), and contribute to the promotion of certain roles via LinkedIn Recruiter.
• Maintain and update the tools, templates, and materials used by the Talent Acquisition team (letters, contracts, job postings, email templates), in collaboration with the relevant teams, including Legal.
• Contribute, as needed, to other related activities connected to hiring and onboarding processes, as well as certain administrative or organizational follow-ups, such as completing surveys, occasional follow-up on internship files, or other related requirements.

What elements of your professional background will be necessary and useful in this role?

• College diploma (DEC) in Administrative Techniques, Human Resources, or any other relevant field. Any equivalent combination of education and experience will be considered.
• 1 to 2 years of experience in a Human Resources or Talent Acquisition coordination role.
• Bilingualism required (French and English, spoken and written), due to frequent interactions with colleagues and candidates in Canada and the United States.
• Excellent organizational skills, strong attention to detail, and the ability to manage multiple files simultaneously in a fast-paced environment.
• Demonstrated ability to manage complex administrative processes involving multiple stakeholders.
• Strong writing skills, with a focus on quality and clarity in written communications.
• Autonomy, initiative, and sound professional judgment in the execution of tasks.
• Customer-service-oriented approach, with strong collaboration and communication skills when working with various stakeholders.
• Experience with an Applicant Tracking System (ATS) is required; knowledge of ADP is considered a strong asset.
• Familiarity with tools such as Smartsheet, MINTZ, DocuSign, and LinkedIn Recruiter is considered an asset.
• Comfort with technology and strong proficiency in the Microsoft Office suite, including advanced functions in Word and Excel.
• Requirement: Authorized to work in Canada and/or the United States. Unfortunately, we are not able to sponsor work permits or support mobility-related processes at this time.

Thank you for your interest in SOVRA. However, only selected candidates will be contacted.

At SOVRA, we are committed to fostering an inclusive and equitable workplace. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable laws. We provide a work environment free from discrimination and harassment. In addition, we are committed to ensuring pay equity across our organization and regularly review our compensation practices.