Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Medical Record Management Case Management Tools Medical Record Management Medical Office Procedures File Management Drafting Documents Case Competition Organizational Structure Digital File Management Legal Document Management +5 more

Other Skills

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Detail Oriented
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Mentorship
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Cultural Responsiveness
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Non-Verbal Communication
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Independent Thinking
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Teamwork
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Reliability

Roles & Responsibilities

1–2 years of prior legal assistant experience, with workers’ compensation experience strongly preferred.
Hands-on experience with medical records retrieval and documentation tracking workflows, and proficiency with case management software and legal documentation tools.
Some college coursework completed or equivalent professional certification in legal or healthcare administration; strong written and verbal English communication skills, including drafting professional correspondence.
Ability to independently request, track, and follow up on medical and legal documentation; experience coordinating with medical offices, healthcare providers, and legal documentation systems; highly organized with strong attention to detail.

Requirements:

Request, track, and follow up on medical records and legal documents to ensure timely case progression.
Contact medical offices and external providers to obtain critical documentation for workers' compensation cases.
Draft routine legal correspondence and records requests with accuracy and professionalism.
Maintain organized records systems and ensure timely receipt of all case-related documents; provide broad generalist support across legal and case coordination functions.

HireHawk

About HireHawk

HireHawk helps businesses save money and scale with vetted, high-performing global talent—matched to your exact needs, fully compliant, and delivered through a flexible workforce subscription. We handle the sourcing, screening, and compliance so you can focus on results, not red tape. Superior Talent Vetting - Our rigorous assessment process identifies capabilities, potential, and fit that standard interviews miss. Transparent Economics - Our flat-rate monthly model eliminates the guesswork and hidden costs that make traditional staffing unpredictable. Comprehensive Compliance - We handle all legal, contractual, and classification requirements seamlessly, removing risk and complexity. Flexible Engagement Model - We tailor our approach to your specific talent needs and business context, with no long-term commitments.

Founded: 2018

Company size: 11 - 50

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Job description

Job Type: Full-time, long-term contractor

Workplace: Remote

Schedule: Full-time, aligned with U.S. business hours (Pacific Time Zone)

Compensation: $900 - $1,300 USD

Join a California-based workers compensation law firm as their foundational offshore legal assistant. Support daily operations by managing medical records, coordinating with external providers, and handling routine legal correspondence. Work independently while maintaining high reliability standards during US business hours. Serve as the cornerstone hire with potential to guide future team expansion. Ideal for detail-oriented professionals with legal studies background seeking growth in US law firm workflows.

A California-based workers compensation law firm dedicated to providing comprehensive legal support to injured workers and their families.

We seek an experienced and dependable professional with legal studies or relevant administrative training who can work independently during US business hours. The ideal candidate is detail-oriented, process-driven, and comfortable receiving feedback while escalating issues early. This role requires someone who is motivated, loyal, team-oriented, and culturally adaptable to US law firm workflows.

• Request, track, and follow up on medical records and legal documents to ensure timely case progression
• Contact medical offices and external providers to obtain critical documentation for workers compensation cases
• Draft routine legal correspondence and records requests with accuracy and professionalism
• Maintain organized records systems and ensure timely receipt of all case-related documents
• Provide broad generalist support across legal and case coordination functions while serving as foundational offshore hire

Requirements

Minimum 1–2 years of prior legal assistant experience; workers’ compensation experience strongly preferred.
Hands-on experience with medical records retrieval and documentation tracking workflows.
Proficiency with case management software and legal documentation tools.
Some college coursework completed or equivalent professional certification in legal or healthcare administration preferred.
Strong written and verbal English communication skills, including the ability to draft professional correspondence.
Experience coordinating with medical offices, healthcare providers, and legal documentation systems.
Demonstrated ability to manage multiple case files simultaneously with strong attention to detail and organization.
Background in healthcare, medical facilities, or workers’ compensation legal environments preferred.
Ability to independently request, track, and follow up on medical and legal documentation.
Comfortable supporting a foundational role with potential to assist in training or guiding future team members.

Benefits

• Access to a $200k+ perk marketplace with instant discounts on 150+ services
• Access up to 50% of approved earnings before payday (no credit checks or fees)
• On-time, in-currency pay

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