Marketing Systems & Creative Support VA

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Job Title: Marketing Systems & Creative Support VA

Location: Remote
Time Zone: US (EST–PST)

Role Overview

We’re looking for a Marketing Systems & Creative Support VA who can keep our marketing tools, accounts, and creative production organized. You’ll support user/account setup, marketing workflows, and light design production in a fast-moving creative company.

Key Responsibilities

• Own day-to-day marketing ops support: intake, task assignment, and workflow upkeep

• Set up Google accounts for new employees and maintain permissions/access hygiene

• Maintain campaign assets and ensure correct versions are stored and shared

• Create simple graphics and quick edits using templates (exporting, resizing, formatting)

• Coordinate cross-team handoffs between marketing, design, and operations

• Track deadlines, publish schedules, and basic performance metrics (where available)

• Improve internal systems through documentation and process refinements

Required Qualifications

• Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana or similar); ideally has supported US or UK-based companies—applications without this experience will not be considered

• Experience supporting marketing operations, admin, or coordination in a remote role

• Strong Google Workspace knowledge, especially account setup and Drive permissions

• Practical design capability (Canva required; Adobe/Figma helpful)

• Organized, process-driven, and comfortable managing multiple moving parts

Preferred Qualifications

• Experience building/maintaining SOPs and onboarding checklists

• Familiarity with social scheduling tools and basic content ops

• Creative studio/agency experience

Tools & Technology

Google Workspace, Slack, Zoom, Asana/ClickUp/Trello, Canva, Figma (nice-to-have), Adobe CC (nice-to-have), Meta Business Suite (nice-to-have)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles.

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