Key Facts

Remote From:

Full time

English

Hard Skills

Email Management Calendar Management Presentation Design Patient Education And Counseling Sensitive Security Information Calendar Management Stakeholder Communications Meeting Facilitation Project Coordination Expense Reports Clinical System Operations Clinical Data Management Care Standards Act 2000 Online Communication

Other Skills

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Microsoft Office
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Agenda (Meeting)
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Report Writing
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Non-Verbal Communication
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Multitasking
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Time Management
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Teamwork
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Organizational Skills
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Detail Oriented

Job description

This is a remote position.

About Teams Squared:

We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support senior leadership at a UK-based company. This role requires strong administrative expertise, excellent communication skills, and the ability to manage multiple priorities in a fast-paced healthcare environment. Experience supporting healthcare professionals or working within the UK medical system is highly desirable.

Responsibilities:

Provide high-level administrative support to executives, including calendar management, scheduling, and inbox coordination.
Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
Act as a liaison between executives, clinical staff, patients, and external stakeholders.
Manage travel arrangements, expense reports, and documentation.
Assist with operational tasks related to clinic management, patient coordination, and reporting.
Prepare presentations, reports, and correspondence on behalf of leadership.
Support project coordination and ensure timely execution of key initiatives.

Requirements

Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
Experience working with UK-based companies; exposure to healthcare or podiatry settings is a strong advantage.
Strong organizational and multitasking skills with exceptional attention to detail.
Excellent written and verbal communication skills in English.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling tools.
Ability to handle sensitive and confidential information with discretion.
Familiarity with UK healthcare compliance standards (e.g., GDPR, patient data handling) is preferred.
Ability to work independently in a remote environment while maintaining strong collaboration.
Able to work for UK Time Zone