Executive Services Coordinator Location: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 – December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability. Key Responsibilities Executive & Administrative Support
Provide high-level support to Executive Director and senior leadership
Manage complex calendars, communications, and executive priorities
Act as a primary liaison for internal and external stakeholders
Anticipate leadership needs and ensure timely follow-ups
Board & Governance Support
Coordinate board, committee, and leadership meetings
Prepare agendas, meeting packets, and reports
Track action items, decisions, and follow-ups
Ensure compliance with public meeting and governance requirements
Cross-Functional Coordination
Coordinate across engineering, environmental, construction, and administrative teams
Facilitate communication between leadership, consultants, and stakeholders
Identify and resolve coordination gaps across teams
Records & Systems Management
Manage document control, records, and information governance
Support public records requests and compliance processes
Coordinate IT-related administrative functions
Administrative Leadership
Supervise administrative staff and consultants
Assign work, set priorities, and monitor performance
Establish workflows, standards, and best practices
Ensure effective resource allocation across teams
Must-Have Qualifications
Bachelor's Degree in Business Administration or related field
Minimum 10+ years of executive-level administrative or coordination experience
Strong experience supporting executive leadership and board governance
Experience managing complex workflows and cross-functional coordination
Preferred Qualifications
Experience in public sector or government agencies
Experience supporting large infrastructure or capital projects
Familiarity with California public governance (Brown Act, compliance)
Core Skills
Executive-level communication and stakeholder management
Governance & board coordination
Organizational and operational leadership
Document and records management
Problem-solving and decision support
High attention to detail and confidentiality
Core Competencies
Strategic Thinking & Execution
Leadership Support & Influence
Cross-Functional Coordination
Accountability & Ownership
Adaptability in Dynamic Environments
Recruiter Submission Template –
Full Name: Degree Major with University and Completion Year: Years supporting executive leadership: Experience with board/governance support: Experience managing executive calendars & priorities: Experience coordinating board/committee meetings: Experience with cross-functional teams: Experience with document/records management systems: Describe your experience supporting executive leadership in a complex organization. Have you worked with board governance and compliance requirements? How do you manage competing priorities in a high-pressure environment? Describe your experience coordinating across multiple teams or departments. Contact Number: E mail Id: LinkedIn Id: Full Address (Street, City, State, Zip Code): Work Authorization Status (US Citizen/GC/H1B/Other): Expected Rate: Is it W2 / C2C? If C2C, provide corporation name: Are you ready to relocate on your own expenses and work occasional onsite in Maxwell, California? (Yes/No):
