Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Provides full range of administrative support to a senior executive.

Job description (heading) /  Description du poste (titre)

• Provides administrative support e.g. calendar prioritization & management, travel scheduling/arrangements, processing of expense claims and carrying out any ad hoc tasks if needed.
• Plans and schedules meetings, conference calls, high profile offsite or in-house conferences involving key executives of the BUs.  Coordinates logistics for these meetings and conferences with minimum supervision.
• Gathers and compiles data required for presentation materials.
• Acts independently in referring matters to other executives for appropriate actions.
• Coordinates with other executive assistants on administrative and functional details.
• Reading and reviewing incoming emails, corresponding on behalf of the leader as necessary and within their scope of jobs; screening phone calls, enquiries and requests, handle as appropriate.
• Managing, organizing, and maintaining agenda, meetings, appointments; ensuring that the leader is well prepared for meetings.
• Tracking/monitoring priorities of the leader. Under direction from the leader, delegating work to others.
• Support other team members when applicable.
• Ad hoc projects follow up.

Specialized Knowledge/Skills  

• Excellent verbal and written English communication skills, with the ability to communicate effectively at all levels of the organization.
• Independent and self-motivated; have a strong sense of responsibility and ownership.
• Superior organization and time management skills, with the ability to manage projects and changing priorities.
• Enjoy working under pressure, handling ambiguities, managing multiple responsibilities, and conflicting demands.
• Goal-oriented with high empathy for organizational dynamics, and to demonstrate a high regard for confidentiality.
• Energetic self-starter who is able to take initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others.
• Resourceful at problem solving and continually improving job processes and procedures.
• Mature, good interpersonal skills.
• Professional level skills in Microsoft Office (Word, Excel, PowerPoint, OneNote, etc.) and Workday, digitally proficient, and able to quickly learn enterprise applications.

Education and Experience

• Bachelor degree in Business Administration or related discipline.
• Minimum 5 years' solid secretarial experience in serving senior executives preferred in banking or insurance industry.
• Able and willing to work flexible hours outside of typical core working hours, as required from time to time.

Please note that, currently, this is a Work From Home position with occasional needs to attend office.

Job Category:

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