Ensures financial accountability for the administration of multiple grants under the Alberta Child Care Grant Funding and Affordability Grant Funding programs:
1. Assess, evaluate and recommend grant funding for all licensed child care programs.
Assess, recommend and determine eligibility for grant funding.
Advise grant recipients when they do not meet the conditions of grant funding, explaining what they must do
to meet the criteria.
Identify delivery and payment issues and recommend options for resolution to management.
Ensure services are delivered in accordance with accepted practices and within guidelines prescribed by financial legislation and Ministerial policy and procedures.
2. Program Administration
Provide efficient and effective customer service to license child care programs, early childhood educators and Alberta families in relation to grant funding policy and processes, address the questions and recommend solutions, as appropriate.
Assist child care operators in navigating the online Early Childhood Development System (ECDS portal) to ensure they are able to review, complete and sign the necessary grant agreements.
Review Affordability Grant agreement Schedule A fees to assess eligibility in line with the internal process and standards, communicate with the child care operators to obtain necessary evidence in support of their fees and assess the submitted evidence to prepare recommendation to Sr. Program Analyst.
Complete accurate data entry, tracking and reporting of the professional development and release time assessments and expenditures for all Early Childhood Educators in Alberta who request the funding.
Monitor multiple shared inboxes to organize, track and address various inquiries, including questions, requests and complaints from the child care operators, early childhood educators and Alberta families.
Generate and analyze reports, assist with program and financial operations and strategic direction.
Provide advice, information and direction regarding various grants.
Provide training to new team members.
3. Develop, implement and monitor policies and procedures for grants to ensure continuous program improvement.
Make recommendations for revision of current policy and service delivery processes.
Identify implications for potential impacts on this and other provincial Early Learning and Child Care
programs.
Interpret policy, standards and guidelines related to the various grants to support licensing and other
departmental staff.
Collect and research information for the preparation of briefing notes and action requests related to the
various grants.
Conduct research on similar programs offered in other jurisdictions. Make recommendations on program
enhancement.
Participate in best practices meetings ensuring stakeholder concerns are heard and program objectives are
communicated.
Identify system issues (CCIS, ECDS portal, Access database) and make recommendations for improvement.
Contribute to development, design, testing and implementation of the new provincial systems (ECDS portal).
4. Manage and respond to complaints related to the grants.
Provide advice, information and direction, where appropriate, to resolve complaints from grant recipients, early childhood educators and Alberta families in relation to the grants delivered.
Review incoming complaints and determine most appropriate course of action, in consultation with the Grant Specialist, if necessary.
Request additional information with which to investigate the complaint.
Assist the Grant Specialist with the complaint investigation and resolution process.
Refer complaint as required.
5. Other
Delegate administrative work to unit administrative and/or temporary support staff as required.
Contribute to a positive team environment.
Additional information to suppliers
Per worker model below this is a Remote role.
Working Hours/location:
• Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.
• Work must be done within Alberta, no working in other provinces
Incumbency:
• Previously these roles was filled by a contractor, however, for this and all other opportunities, the Ministry seeks the best person to fill the role.
Background check required.
• The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.
Mandatory Training Courses:
• Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.
Anticipated Interviews dates
• Interviews are estimated to be held between April 20-24. This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request
Equipment requirements:
• The Province shall provide the resource the use of a Laptop and ensure they have the necessary access and credentials to the Government of Alberta’s system. When the resource is working from the office the province will ensure Office Space, Furniture and Office Supplies.
The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.
Scoring Methodology:
Financial/Pricing: 10%
Resource Qualifications: 30%
Interview Process: 60%
SUBMISSION MUST INCLUDE:
• RESUME
• TO PROCEED TO THE NEXT STAGE, YOUR RESUME MUST CLEARLY DESCRIBE ALL REQUIRED EXPERIENCE WITHIN THE CONTEXT OF THE SPECIFIC JOB OR PROJECT WHERE IT WAS GAINED. SIMPLY COPYING THE QUALIFICATION WITHOUT THIS EXPLANATION WILL NOT BE SUFFICIENT.
• EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
• THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE.
