Senior Administrative Assistant - Remote, Alberta
Drive impactful program delivery within public sector grant funding, supporting childcare initiatives across Alberta. This role blends financial analysis, stakeholder communication, and policy interpretation, leveraging tools like Microsoft Office and data systems to ensure compliance, improve processes, and support strategic outcomes in a dynamic environment.
What is in it for you:
• Hourly salary of $35-40, based on experience.
• 12-month contract with a maximum extension term of 12 months.
• Full-time position: 36.25 hours per week.
• Enjoy the flexibility of remote work.
Responsibilities:
• Assess, evaluate, and determine eligibility for grant funding across licensed childcare programs, ensuring compliance with financial legislation and policy guidelines.
• Advise stakeholders on funding conditions, required corrective actions, and eligibility outcomes.
• Identify payment or service delivery issues and recommend effective solutions to management.
• Provide customer service and guidance to childcare operators, educators, and families regarding funding policies and processes.
• Support users in navigating digital systems, including completing and submitting grant agreements.
• Review submitted documentation and financial data to validate eligibility and prepare recommendations.
• Maintain accurate records through data entry, tracking, and reporting of funding assessments and expenditures.
• Manage shared inboxes, responding to inquiries, requests, and complaints in a timely and professional manner.
• Generate reports and contribute to financial analysis, program operations, and strategic planning.
• Interpret policies and provide guidance to internal teams and stakeholders.
• Research program improvements, analyze comparable programs, and contribute to policy development and enhancements.
• Support system improvements and participate in testing and implementation of new platforms.
• Handle complaints by assessing issues, gathering information, and supporting resolution processes.
• Provide training to new team members and delegate tasks when required.
• Contribute to a collaborative and positive team environment.
What you will need to succeed:
• High school diploma or GED required.
• 10 years of experience in administrative roles.
• 10 years of experience using Microsoft Office tools.
• Experience with database testing, including data conversion testing, for at least 1 year.
• 2 years of experience using CXone.
• Strong communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders.
• Exceptional organizational skills with the ability to manage multiple priorities effectively.
• High attention to detail and accuracy in data handling and reporting.
• Ability to analyze information and provide clear, accurate, and timely guidance.
• Experience in childcare grant funding programs within Alberta is considered an asset.
• Familiarity with Childcare Licensing Portal and Child Care Information System is an asset.
References must be included with the resume.
Why Recruit Action?
Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.
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