Education & Events Coordinator Scandinavia (Maternity Leave Cover)

Job Description:

We are looking for a dynamic coordinator supporting the events and education development of the Ormco business activities in Scandinavia and primarily overseeing the coordination of all educational events and congresses and supporting 30% of the time on marketing activities.  

Coordinator of the end-to-end management of all internal and external (customer-facing) educational activities such as in-person or online events, local sales meetings and congresses that happen within your territory. 

You will be responsible for:

• Management of the local budget. 
• Maintenance and planning of the region’s calendar 
• Go-to person for all Scandinavian event & marketing related matters  
• Responsible for Pre- and Post-Event Operations, such as venue organization and coordination, registrations, customer communication and materials to be delivered and returned. 
• Collaborating in the contacting, booking and communication with Key Experts for the region’s calendar. 
• Responsible for Event Administration through approved Event Management System  
• Responsible for Participant Administration, utilizing CRM for tracking events and opportunities and uploading external participant lists. 
• Comply with indirect procurement procedures for event and marketing related expenses and invoicing to vendors and Key Experts / Speakers. 
• Ensuring smooth event operations on-site or remotely when on-site management is not a possibility. 
• Responsible for tracking and reporting KPI’s to Education & Events and Marketing departments.  
• Collaborate with the Translation & Localization Coordinator EMEA to create or review and approve accurate translations of marketing and event materials into the local language.  
• Create engaging and on-brand local event and marketing collateral, such as flyers, booth designs, presentations, emails, and social media content in collaboration with internal stakeholders, such as central Marketing and subject matter experts. 
• Deploy events, product launches and local marketing campaigns into the local market and coordinate communication across all touch-points, including the website, email, print, social media, and internal communication.

#LI-IF1

Job Requirements:

• Hands-on; getting things done mentality   
• Confident and able to manage expectations and priorities  
• Strong attention to detail, ensuring accuracy in, event planning, content creation, administration and logistics. 
• Excellent ownership, organization, and prioritization skills. 
• Effective and professional communication and interpersonal skills to collaborate with internal teams, external vendors, and Key Experts / Speakers. 
• Proficiency in using marketing software and tools, such as content management systems and design software is a plus 
• Familiarity with the dental/ healthcare industry regulations and compliance guidelines is a plus. 
• Fluent/Native in local language and Proficiency in English  
• Frequent travelling during the weekend (10-12 times a year)  
• Remote

Operating Company:

Ormco is a global leader and innovator of high-quality orthodontic products and solutions, including brackets and wires. For more than 60 years, our team has partnered with the orthodontic community to help create over 20 million smiles in more than 140 countries. We build trusted relationships. Each one is rooted in respect and understanding. We take that approach when we help orthodontists achieve their clinical and practice management objectives. We take the same approach when we help our team bring their personal best to work each day, ready to make a difference and reach their full potential.

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