SpEd Support and Compliance Assistant

Special Education Department (SPED) Compliance and Support Assistant Job Description 

Job Title: Special Education Support and Compliance Assistant

Department: Special Education Department 

Reports To: Special Education Administrative Assistant (or designee)

FLSA Classification: Non-Exempt 

Classification: Classified

Pay Range: $20.00 - $26.00/hr (80%)

Work Schedule: 12 months

Location: Remote and Office - (80%) 3 days per week in person (located in Temecula, CA)

 

 

Position Summary: Provide support to the Special Education Administrators and the Special Education Administrative Assistant to ensure compliance within necessary district databases and special education web-based applications, in addition to maintaining accurate data/reports and serving as an aide to the Special Education Department by performing clerical and technical duties. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

* Assist with compilation and accuracy of student and personnel data for Special Education databases. 

* Maintain accurate electronic records and storage for staff access. 

* Plan with the appropriate staff members and/ or administrators to meet the needs for data collection, database fields, queries and reporting. 

* Input data in spreadsheets and/or databases and export and upload data files. ● Perform technical duties, which require special training and experience in order to comply with legalities of special education. 

* Organize and expedite the flow of work for the Special Education office. 

* Maintain a high level of ethical behavior and confidentiality of information about students and staff. 

* Receive, sort, and file mail and supplies.  

* Perform a wide variety of clerical and office functions.  

* Serve as liaison to the assigned Special Education Administrative Assistant. ● Follow established procedures and meet deadlines. 

* Maintain special education databases (CALPADS and/or SEIS). 

* Send and receive DocuSign for special education paperwork. 

* Monitor special education timelines. 

* Other duties as assigned. 

Other Duties: 

* Assist with documenting and reporting to school management all formal disciplinary actions involving students and staff; addressing and resolving complaints from students, parents, and staff in a timely manner; and ensuring compliance with the Uniform Complaint Policy, the Uniform Technology Policy, and the provisions of California Penal Code Section 11166 (Child Abuse and Neglect Reporting Act).  

* Perform other duties as assigned.  

Knowledge and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and within the given timelines. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

Knowledge of: 

* Modern office practices, procedures and equipment. 

* Telephone techniques and etiquette.  

* Policies and objectives of assigned program and activities. 

* Applicable laws, codes, regulations, policies and procedures. 

* Record-keeping techniques. 

* Correct English usage, grammar, spelling, punctuation and vocabulary. ● Interpersonal skills using tact, patience and courtesy. 

* Oral and written communication skills. 

* Operation of a computer and assigned software. 

* Methods of collecting and organizing data and information. 

* Knowledge of special education compliance. 

* Knowledge of CALPADS and/or SEIS are preferred. 

* Business letter and report writing, editing and proofreading. 

* Mathematical computations. 

 

Ability to: 

* Perform varied and responsible secretarial and administrative assistant duties. 

* Serve as assistant and liaison to the SPED Administrative Assistant, and coordinate communications. 

* Assure smooth and efficient office operations. 

* Work independently with little direction. 

* Understand and resolve issues, complaints or problems. 

* Maintain confidentiality of sensitive and privileged information. 

* Determine appropriate action within clearly defined guidelines. 

* Establish and maintain cooperative and effective working relationships with others. ● Maintain records and files. 

* Compile and verify data and prepare reports. 

* Complete work with many interruptions. 

* Plan and organize work. 

* Meet schedules and timelines. 

EDUCATION AND EXPERIENCE:  

* Any combination equivalent to: graduation from high school; and three years of clerical or secretarial experience involving frequent public contact; clerical experience within a school’s special education department is preferred. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

* Hearing and speaking to exchange information in person or on the telephone.

* Dexterity of hands and fingers to operate a computer keyboard. 

* Operates a computer and other office productivity machinery. 

* Seeing to read a variety of materials. 

* Bending at the waist, kneeling or crouching. 

* Sitting or standing for extended periods of time. 

* Lifting objects up to 50 pounds. 

* Close vision and ability to adjust focus. 

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

* Noise level is generally moderate. 

* Work conducted in a public setting. 

* Indoor in varying temperatures. 

* Employee must have available transportation and be able to drive up to 100 miles in a day. 

 

Special Education Compliance and Support Assistant Job Description 

Board Approved May 1st, 2025