Event Planner

Meeting Tomorrow is a 23-year-old company with a growing team of 90 talented, friendly people. We’re headquartered in Chicago, with about 80% of our team working remotely in cities across the country.

 

We are a full-service event agency with three core divisions: planning, production, and creative. We plan and produce corporate events of every shape and size, partnering with clients that include Fortune 500 companies and leading organizations across a wide array of industries.

 

We’re known for our exceptional customer experience, our collaborative culture, and our can-do spirit. Our culture has earned us recognition as a Top 20 Inspiring Workplace in North America, as well as the Events Industry Council's Social Impact Award. We offer great benefits, the best coworkers you’ll find anywhere, and the opportunity to work in a dynamic, team-oriented environment. We can’t wait to meet you!

 

The Opportunity

The Event Planner is the primary project owner for our most complex and high-stakes corporate programs. This is a role for a principal executor—someone who thrives in the details of a $1M budget and a high-pressure onsite environment. You are responsible for the "blueprints" of the event, operating with high autonomy to manage C-suite stakeholders and intricate timelines. You are managing the entire lifecycle of the event, overseeing vendors and teams supporting and ensuring that every strategic requirement is distilled into a flawless logistical plan.

The Event Planner is responsible for:

• Full Project Ownership & Strategy: Act as the lead point of contact for multiple elite clients (Biotech, Pharma, VC, and Tech), managing the relationship from kickoff through post-event debrief.

• Event Strategy & Blueprinting: Take high-level, often ambiguous client requirements and translate them into a concrete, actionable project plan from the ground up.

• Financial Stewardship: Build and manage complex budgets (typically at least $1M), ensuring 100% financial accuracy and identifying cost-benefit savings.

• High-Stakes Logistics & Sourcing: Lead the sourcing and negotiation for premium vendors, including venues, high-end F&B, and complex registration workflows for events with at least 100 attendees.

• Agency Collaboration: Work within the Meeting Tomorrow ecosystem, pulling in our internal Creative and Production teams to ensure the event blueprint and technical AV design perfectly support the client’s goals.

• On-Site Leadership: Lead on the ground during show days, managing vendors and internal staff with authority and a "calm under fire" demeanor.

What we need:

• 5+ Years of Event Experience: You have navigated the agency world (non-internal meeting planning) and can independently lead a program on your own. CMP preferred. 

• The "High-Touch" Factor: Proven experience working directly with C-Suite executives and high-net-worth clients with "white-glove" service.

• Modern Tech Stack: High fluency in Cvent (Advanced), Google Workspace, time tracking tools, project management tools and experience using AI co-pilots (e.g., for content generation, vendor sourcing, or data analysis) to streamline event execution.

• Data-Driven Mindset: Proven ability to use data and AI-generated insights to measure event ROI and adapt strategies mid-program.

• Expert Communicator: You are an organized, high-initiative individual who communicates clearly and effectively with multiple clients.

• Project Development: Proven ability to build a project from the ground up, moving from a blank page to a fully budgeted, timed-out event plan.

• Values Alignment: You demonstrate kindness, commitment, and humility in everything you do.

• Travel: Travel is required for events, estimated at approximately 20%.

The Impact

Within 30 days, you'll

• Complete onboarding and familiarize self with company policies and procedures

• Shadow experienced event planners on ongoing projects 

• Learn our tech stack and tools 

• Start managing tasks within ongoing events such as creating RFPs, venue sourcing, F&B

• Assist in budget planning and tracking for events

• Learn all services Meeting Tomorrow supports and meet internal teams

Within 90 days, you'll

• Independently manage and execute events from start to finish

• Ensure all event details are well-coordinated and executed flawlessly

• Handle client communication independently, addressing concerns and questions

• Ensure client satisfaction and gather feedback for improvement

• Build strong relationships with recurring clients 

• Manage onsite events and oversee vendors and onsite teams

 Within 1 year, you'll

• Have a portfolio of successfully executed events, including both small and larger-scale projects

• Take on a leadership role in team projects and decision-making

• Expand the network of industry contacts and build a strong professional reputation

• Attend industry events and conferences

• Stay updated with industry trends and innovations

• Pursue additional certifications or education in event planning if desired

Benefits

•  Medical, dental, and vision plan options 
•  Employer paid STD, LTD, Life Insurance, and EAP access
• 401k with employer matching up to 4%
• 16 PTO days (increases with tenure) + 9 paid holidays
• Annual profit-sharing bonus
• 12 weeks 100% paid parental leave (maternity, paternity, adoption)
• $50 Monthly fitness reimbursement 
• Monthly stipends for internet and/or cell
• Company donation(s) to your charities of choice (up to $1,000 annually)
• Regular social events and learning opportunities