BILLING CLERK

The Billing Clerk is responsible for preparing and issuing customer invoices based on the terms and conditions outlined in customer purchase orders and subcontracts. This role ensures timely, accurate billing in accordance with contract terms, supporting healthy cash flow and strong customer relationships.

Core Functions of the Role:

• Generate and issue accurate customer invoices based on the terms provided by customer purchase orders or subcontracts.
• Review supporting documentation to ensure compliance with customer requirements prior to invoice submission.
• Track and monitor billing timelines to ensure invoices are submitted in accordance with contractual deadlines
• Communicate with project managers and internal teams to validate billing details and resolve discrepancies.
• Upload invoices into customer portals as required and ensure successful submission.
• Maintain accurate billing records and support documentation in internal systems
• Assist with month-end reporting and billing reconciliations.
• Respond to customer billing inquiries in a timely and professional manner.
• Support process improvements to streamline billing workflows and improve accuracy.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required; post-secondary coursework in accounting or business is a plus.
• One to two years of experience in billing, accounting, or a related administrative role preferred.
• Experience with preparing and processing pay applications in a general contracting environment.
• Knowledge of customer contracts, purchase orders, and billing terms.
• Strong attention to detail and commitment to accuracy.
• Proficiency in Microsoft Excel and accounting or ERP systems.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities under deadlines.
• Positive attitude and team-oriented mindset.

Education and/or Experience: High school diploma or equivalent; one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to write routine reports and correspondence. Ability to speak effectively before internal and external customers and employees of the organization.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, commissions, and percentages.

Reasoning Ability: Ability to solve practical problems.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.

Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company-paid Life and Accidental Death & Dismemberment Insurance
• Option to buy Additional Life Insurance coverage for yourself and your dependents
• Short Term Disability Insurance
• Long Term Disability Insurance
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• 401k
• Paid Time Off
• Paid holidays
• ESOP

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are a drug-free workplace. Patterson Pope is a Federal Contractor.