Entry-Level Administrative Assistant

ABOUT US

Carr Talent Acquisition is national and global and is a successful and fast-growing recruiting agency which provides end-to-end recruiting finding, vetting and poaching the highest quality candidates. We are unique in the savvy and spark of our recruiters and with our sophistication for our clients. We are a very positive, forward-thinking crew always looking for continuous improvement.

Our culture: we operate from a place of generosity and with an abundance mindset. Our recruiting partners are exactly that – partners to us and very respected. We are optimists, bright-eyed and bushy tailed. We value family first, while achieving our metrics and making amazing hires for our grateful clients. Much of our business is word of mouth, referrals, and repeat customers, as our reputation is very solid and driven by our results.

We have partnered with hundreds of real estate investment companies (among many other industries) and we need a lot of great talent to help meet their recruiting demands! This is a super fun, momentum-filled, white-hot market with amazing company owners whom you would help in filling positions like home buying specialists, lead managers, property sellers, rock star assistants, transaction coordinators, project managers and more!

Core Values:

Put FAMILY first

Be HUMBLE and COMPASSIONATE

Be HUNGRY to succeed for yourself and others

Be SMART - always be learning, adapting, solving

ENJOY the journey

The Law of Attraction says…

Positive thoughts, people and results come to those who give the same to those around them. We have a team that reflects this and attracts this and we need more enthusiastic team members who exemplify positivity and hustle, and put good things out to the people around them. You get back what you put into the universe!

JOB SUMMARY

We are seeking a top-tier, highly skilled administrative professional who is not only organized and tech-savvy, but truly exceptional at what they do. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, dynamic environment. If you're someone who takes ownership, anticipates needs, and consistently delivers at a high level, we want to hear from you.

This role offers the opportunity to become a key member of our growing administrative support team. You’ll play a critical role in supporting our CEO and Operations Manager, managing follow-ups, tracking action items, and helping the team stay aligned with daily priorities. You’ll be the go-to person to keep things running smoothly and on time.

We are looking for someone with proven experience in fast-paced administrative work—someone who is confident managing internal records, organizing client folders, scheduling sales and client calls, and working effectively within CRM and ATS platforms.

This is a full-time role 40 hours/week), and full availability between 8 AM and 5 PM CT or 9 AM to 6 PM is required.

We offer a collaborative, family-first culture with ample opportunities for growth, learning, and the autonomy to manage your responsibilities without micromanagement..

WHAT WE OFFER

• Strong competitive monthly salary with potential to increase within 3/6 months based on performance

• Performance bonuses

• Amazingly collegial and friendly team and environment!

• Family First culture – we insist you attend to them before us!

• Partner with a former national director of recruiting for large corporations

• Opportunity for us to help you develop no matter where you are in your career

• A lot of opportunities to learn and grow into the next level

• A chance a part of a fast-growing, dynamic company – our clients love us!

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Attend daily and weekly meetings: Participate in regular team meetings to discuss progress and updates on tasks.

• Email management: Oversee and manage the CEO's google mailbox, ensuring timely responses, organization, and prioritization of important internal and client communications.

• Records Keeping & GDrive Maintenance for both the CEO and the main organization Google Drive

• Assist with scheduling meetings internally and externally and making sure they are not lost and team send follow-ups

• Help manage sales leads and the follow-up process

Thoroughly track tasks and make sure to send updates to leadership and admin on a daily basis.

• CRM Management: Perform data entry and keep the CRM updated at all times.

• Scheduling & Coordination: Schedule sales, partnership, and personal calls, ensuring smooth coordination and professionalism.

• Data Entry: Input and track leads in the CRM

• Research: Conduct a high level of research and present findings as required.

• Client Folder Management: Create and organize digital client folders.

• Attend to other Administrative Tasks as Needed: Support the team with additional administrative tasks as they arise.

QUALIFICATIONS

• Able to work 40 hours per week, available from 8 AM – 5 PM CT or 9 AM – 6 PM CT

• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment

• Proficient in Google Drive and G-Suite applications.

• Experience with cloud-based storage systems.

• Familiarity with ATS and CRM systems (GHL CRM experience is a plus).

• Detail-oriented with strong data entry experience.

• Excellent written communication skills in English (all client communication is via email, so strong writing is a must; verbal communication can be conversational)

• Strong time management and calendar coordination abilities

• Strong research skills and resourcefulness

• Tech-savvy, with a reliable internet connection and a working computer

IDEAL CANDIDATE PROFILE

We’re looking for someone who is:

• Exceptionally organized and dependable—you never let details fall through the cracks.

• A fast learner who can self-manage and take initiative without needing constant direction.

• Committed to delivering top-quality work and taking pride in supporting others.

• Able to think critically and solve problems independently.

• Naturally proactive—you anticipate next steps before being asked.

• Professional, yet warm in communication—someone who builds trust with ease.

• Passionate about excellence and eager to grow with a team that values people over process.