Executive Assistant, Global Automotive

Provides professional administrative and operational support to multiple senior leaders, enabling efficient day-to-day operations in a fast-paced, matrixed, and increasingly digital work environment. The Executive Assistant proactively manages administrative tasks, supports communication and coordination, and applies sound judgment while handling confidential

information, allowing leaders and teams to focus on business priorities.

What will be my duties and responsibilities in this job? 

• Provides daily administrative support, including correspondence, document preparation, and handling confidential information.

• Drafts and formats professional emails, presentations, reports, and meeting materials.

• Serves as a primary point of contact for internal and external stakeholders, escalating issues as needed.

• Manages complex calendars, schedules meetings, and resolves conflicts.

• Coordinates domestic and international travel, including detailed itineraries.

• Supports virtual, hybrid, and in person meetings by handling logistics, materials, agendas, and follow ups.

• Tracks deadlines and ensures leaders are prepared for upcoming commitments.

• Processes expense reports, invoices, and reimbursements per company policy.

• Verifies documentation and resolves discrepancies.

• Provides basic budget, meeting, and event tracking support.

• Maintains organized electronic files aligned with retention standards.

• Uses Microsoft Office and collaboration tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).

• Creates and maintains standard spreadsheets, reports, and presentations.

• Supports effective use of virtual collaboration tools in a hybrid environment.

• Screens and prioritizes incoming communications.

• Researches information and interprets basic policies to resolve routine issues.

• Identifies potential concerns and escalates non routine matters appropriately. 

What are the requirements needed for this position? 

• High School Diploma or GED required

• Minimum of 4 years of advanced administrative, executive assistant, or related

• support experience

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)

• Strong organizational and time-management skills

• Ability to manage multiple tasks and competing priorities

• Professional written and verbal communication skills

• Demonstrated discretion when handling confidential information

• Candidate must be willing to work EST or CST time zones

What other skills/experience would be helpful to have? 

• Previous experience supporting VP-level or senior leaders

• Experience working in a matrixed or large enterprise environment

• Intermediate skills working with Concur or similar expense reporting systems

• Experience supporting virtual and hybrid teams

What are the working conditions and physical requirements of this job?  

General office demands  
 

How much should I expect to travel? 

Up to 10% travel for team meeting and events

#LI-Remote  

Pay Range:

Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.

If there is no posting end date listed then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.

Helping People Thrive in a Connected World
Connect with us. Bring us your best work and your brightest ideas. And we’ll bring you a place where you can thrive. Learn more at jobs.assurant.com.

For U.S. benefit information, visit myassurantbenefits.com. For benefit information outside the U.S., please speak with your recruiter.

What’s the culture like at Assurant?
Our unique culture is a big reason why talented people choose Assurant. Named a Best/Great Place to Work in 15 countries and awarded the Fortune America’s Most Innovative Companies recognition, we bring together top talent around the world. Although we have a wide variety of skills and experiences, we share common characteristics that are uniquely Assurant. A passion for service. An ability to innovate in practical ways. And a willingness to take chances. We call our culture The Assurant Way.

Company Overview
Assurant is a leading global business services company that supports, protects, and connects major consumer purchases. A Fortune 500 company with a presence in 21 countries, Assurant supports the advancement of the connected world by partnering with the world’s leading brands to develop innovative solutions and deliver an enhanced customer experience through mobile device solutions, extended service contracts, vehicle protection services, renters insurance, lender-placed insurance products, and other specialty products.

Equal Opportunity Statement
Assurant is an Equal Employment Opportunity employer and does not use or consider race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law in employment decisions.

Job Scam Alert
Please be aware that during Assurant's application process, we will never ask for personal information such as your Social Security number, bank account details, or passwords. Learn more about what to look out for and how to report a scam here.