Project Coordinator- remote opportunities

For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

We are seeking a highly organized and proactive Project Coordinator to support our Project Management Office (PMO). This is a fully remote position, offering flexibility while collaborating with a distributed team. This role plays a key part in ensuring the smooth day-to-day operation of projects by providing administrative and operational support to Project Managers.

You will work closely with stakeholders across all levels of the organization—from executive leadership to junior team members—requiring confidence, professionalism, and the ability to adapt your communication style to different audiences.

This is an excellent opportunity for someone looking to grow their career in project management while gaining hands-on experience in a structured PMO environment. Candidates must bring proven experience working within a corporate PMO setting.

Key Responsibilities

• Provide core project administration support, including scheduling meetings, preparing agendas, documenting minutes, and tracking action items
• Actively participate in project meetings, contributing updates and ensuring follow-ups are clearly captured
• Support Project Managers in delivering project activities, including discovery work, documentation drafting, change management, and communication planning
• Maintain and organize project documentation, including plans, status reports, and shared files
• Update trackers, logs, and reports under the guidance of Project Managers
• Monitor project timelines and proactively follow up with team members on assigned tasks
• Assist in preparing presentations, dashboards, and reports using PMO templates
• Coordinate communication across project teams and escalate issues when appropriate
• Ensure proper document management, including version control and up-to-date records
• Support PMO tools, templates, and processes, helping maintain consistency and quality
• Contribute to continuous improvement initiatives within the PMO

Skills & Experience

• Demonstrated experience working within a corporate PMO environment (essential)
• Strong interpersonal skills, with the ability to confidently engage and communicate with stakeholders at all levels of the business
• Excellent written, verbal, and virtual communication skills
• Highly organized with the ability to manage multiple tasks simultaneously
• Strong attention to detail and accuracy
• Collaborative mindset with the ability to work effectively in team environments
• Proactive approach to learning and problem-solving
• Comfortable using Microsoft 365 tools (Excel, PowerPoint, Teams, SharePoint)
• Ability to follow processes, take feedback constructively, and seek clarification when needed

Qualifications

• Bachelor’s degree in Business or a related field, or a Project Management certification (preferred)

Experience

• Minimum of 2 years’ experience in project coordination, administration, or a similar support role
• Familiarity with project management concepts, tools, and methodologies
• Experience in pharmaceuticals, healthcare, or a related industry is an advantage

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We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***