Position Title: File Clerk
Grade/Classification: 1(D1) - Clerical
Salary Range: $39,833 - $55,143
Bargaining Unit: CSEA
FLSA Status: Non-Exempt
Last Revised: July 3, 2014
Primary Purpose
The File Clerk maintains files, correspondence, documents and materials in accordance with established policies and procedures.
Essential Functions
- Retrieve all files requested by DASNY staff.
- Transmit records to the electronic archival storage system.
- Act as a liaison with the New York City office records management unit regarding the design and modification of systematized and paper record keeping.
- Review, verify, record, process and/or reconcile data.
- Develop, prepare, and/or maintain various spreadsheets, databases, charts, logs, reports, etc.
- Prepare correspondence, form letters, forms and other documents as necessary.
- Research and prepare responses to routine inquiries and/or requests for information, prepare draft correspondence, and respond directly to routine inquiries.
- Prepare and assemble reports, summarizing information as needed
- Research information, compile data and prepare findings as requested.
Other Duties and Responsibilities
- Travel to DASNY field sites to retrieve file boxes prepared for storage.
- Maintain all records at and act as a liaison with the Authority's off-site record storage company.
- Undertake special assignments as directed.
- Maintain regular, consistent attendance and punctuality in accordance with DASNY policy.
- Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).
Supervision
N/A
Physical/Mental/Visual Demands
Monthly travel is required using DASNY vehicle or rental vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires physical mobility (movement from place to place), physical strength, dexterity and coordination. Requires the ability to lift at least fifty pounds. Requires exposure to heights (climbing ladders, scaffolding, etc.). Must be available to occasionally work a modified work schedule or extended workday hours.
Work Environment
Standard office environment, including the use of one or more of the following: JLG Lift, rolling staircases, PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, shredder.
Minimum Qualifications
Bachelor’s degree or
Associate’s degree plus one year of work experience or
High school diploma or equivalent plus one year of DASNY work experience or
High school diploma or equivalent plus two years’ work experience.
Preferred Qualifications
Bachelor’s degree or
Associate’s degree in Business or
Public Administration plus one year work experience in a similar sized public organization.
Essential Skills
- Knowledge of alphabetical and numerical file systems.
- Strong interpersonal skills.
- Basic knowledge of PC applications such as Outlook, Excel, Access, Word and PowerPoint.
- Demonstrated organizational skills and ability to prioritize.
Benefits information:
DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.
We offer a comprehensive benefits plan, which includes:
- Choice of several health insurance plans
- Dental & vision insurance
- Membership in the NYS Retirement System
- Deferred Compensation Investment Plan
- 13 vacation days per year
- 13 sick days per year
- 5 days of personal leave per year
- 12 paid holidays per year (plus one float day)
- Tuition reimbursement
- Training & development opportunities
We offer additional benefits, which includes:
- Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY’s Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management. Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.
- Limited Work from Home (LWFH) – additional telecommute days according to DASNY’s Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
- DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.
