Executive Assistant

This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is seeking a highly organized and adaptable professional to provide direct support to the owner across executive administration, technical team coordination, and social media-related execution. This is a dynamic support role within a fast-moving environment where priorities may shift daily, offering meaningful growth potential for someone proactive, reliable, and eager to expand their scope over time.

Location

Fully Remote | 9 AM - 5 PM PST

Role Overview

The Executive Assistant will support the owner through a combination of executive assistance, technical team coordination, and administrative execution. This role requires someone highly organized, proactive, and comfortable shifting between priorities while maintaining clear communication and strong follow-through.

Key Responsibilities

Executive & Email Support

• Organize and sort incoming emails from the owner’s inbox.

• Manage the calendar, identify conflicts, and reschedule meetings as needed.

• Book and set up meetings upon request.

• Contact organizers to adjust meeting times when necessary.

• Handle miscellaneous administrative tasks as they arise.

Technical Team Coordination

• Attend daily Scrum standups with the development team.

• Take notes and distribute action items after each call.

• Follow up with developers on open commitments and track delivery against stated timelines.

• Track projects through Slack roadmap updates and ticket statuses.

• Update roadmap items and tickets as needed, flagging blockers or delays.

• Coordinate with Operations, developers, and QA for daily updates.

Social Media & Marketing Support

• Support execution of social media and marketing-related tasks based on direction and assets provided by the marketing team.

Qualifications

Experience

• Previous experience in administrative, executive support, or coordination roles is preferred.

• Experience supporting multiple workflows or shifting priorities in a fast-paced environment is valued.

Skills

• Excellent written and verbal communication skills in English.

• Strong organizational skills with consistent attention to follow-through.

• Ability to shift priorities quickly and adapt to changing daily needs.

• Proactive and self-starting approach with minimal need for supervision.

• Comfortable working in a fast-paced, evolving environment.

• Familiarity with Google Suite is a plus.

Opportunity

This role offers the opportunity to work closely with leadership in a high-trust support position with exposure to multiple areas of the business, including operations, technical coordination, and marketing execution. It is well suited for someone looking to grow beyond traditional administrative responsibilities while building strong cross-functional experience.

Application Process:

To be considered for this role these steps need to be followed:

• Fill in the application form

• Record a video showcasing your skill sets