This is a remote position.
Our client is a not-for-profit professional membership society headquartered in Sacramento, California. They exist to enable a global community of industry, academic and regulatory professionals to work together to resolve scientific challenges in the field of biopharmaceutical development and regulation. Our client provides educational and networking opportunities for their members and maintain an informative website as well as a library of digital recordings and white papers.
Most significantly, for almost 40 years, our client has provided their members and the biopharmaceutical community with a rich array of educational and networking opportunities through their family of symposia. Their symposia take place throughout North America, South America, Europe, and Japan. The majority of meetings are small - approximately 125 to 150 attendees - offering a collegial atmosphere with ample opportunity to meet others and truly interact with folks who understand what you do. Our client's programs have traditionally been unusually well-received and unusually impactful.
Position Summary:
The Senior Finance and Accounting Manager leads and manages the daily operations of the accounting department, driving the financial health of the organization. This role is responsible for strategic financial planning, compliance, audit readiness, and cross-departmental collaboration. The position will ensure accurate financial reporting, robust internal controls, and effective resource allocation to support CASSS’s mission and growth. You will be joining a team of energized and passionate individuals who thrive in a collaborative virtual environment.
Responsibilities:
This section describes the essential functions of this role but is not intended to be all-inclusive. Other duties may be assigned, as necessary. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of this job.
- Establish and maintain systems for cash management, including the analysis, verification, and reporting financial information.
- Ensure accurate and timely recording of day-to-day financial transactions including accounts payable, cash receipts and accounts receivable, credit card transactions, and payroll.
- Prepare and post timely and accurate month-end journal entries and performance balance sheet reconciliations (e.g., net assets, investments, revenue, expenses, payroll allocations, etc.), ensuring that accounting schedules are current and accurate.
- Lead the organizational annual budgeting and forecasting process including, resource allocation, monitoring, and ongoing financial management.
- Monitor and analyze accounting data to produce timely and accurate financial statements and management reports for leadership, the board, and regulatory authorities, ensuring proper revenue and expense recognition.
- Ensure compliance with nonprofit accounting standards, government regulations, tax laws, and GAAP.
- Maintain fiscal records, business and regulatory filings, tax preparation support, and VAT compliance.
- Coordinate and lead the annual audit process, ensuring accurate and complete financial situation.
- Develop and implement financial policies, procedures, and internal controls to safeguard assets and ensure regulatory compliance.
- Provide oversight and manage the biweekly payroll.
- Collaborate with other departments to develop strategies, establish objectives, and make decisions with financial impact and provide financial insights and recommendations to support strategic planning and long-term organizational goals.
- Support program managers with budget tracking and financial analysis.
- Participate in cross-functional projects and initiatives, including technology and finance resource systems (Asana, Slack, Impexium preferred).
- Prepare for and participate in audits, ensuring readiness and responsiveness to auditor requests.
- Engage proactively with outsourced CPA firms and external auditors to resolve issues and improve audit outcomes.
- Drive process improvements, automation, and adoption of best practices in financial operations.
Requirements
• Bachelor’s degree in finance, accounting, or related field.
• Minimum 5 years’ experience managing finance for an organization, preferably in the nonprofit or sciences sector.
• Proficient knowledge of nonprofit reporting, regulations, and audit requirements.
• Understanding of VAT and tax compliance.
• Experience in project management and handling multiple priorities.
• Strong attention to detail, analytical skills, and adaptability.
• Experience with finance technology and resource systems (Asana, Slack, QuickBooks) preferred.
• Experience in AMS (Association Management Software) systems preferred, particularly re:members.
• Excellent communication skills; ability to influence and collaborate effectively with others.
• CPA or equivalent certification preferred, but not required.
