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Executive Assistant for an AI Start Up in Australia (Home Based Full Time)

Virtual Coworker

Roles & Responsibilities

  • Experience supporting senior stakeholders or executives in a fast-paced environment
  • Proficiency with Google Workspace and Microsoft 365
  • Strong calendar management and cross-time-zone coordination
  • Excellent written and verbal communication, with document preparation and inbox management skills

Requirements:

  • Manage complex, cross-time zone calendars for senior stakeholders, ensuring time is prioritized and protected
  • Draft, triage, and manage inboxes across Gmail and Outlook
  • Handle ad hoc research, document preparation, data entry, and process tracking using Google Workspace and Microsoft 365
  • Prepare agendas, take notes, and follow up on action items to ensure timely execution of decisions

Job description

• Calendar and Scheduling: Manage complex, cross-time zone calendars for senior stakeholders, ensuring their time is prioritized and protected
• Communications Support: Draft, triage, and manage inboxes across Gmail and Outlook, ensuring nothing falls through the cracks
• Research and Admin: Handle ad hoc research, document preparation, data entry, and process tracking using Google Workspace and Microsoft 365
• Meeting Coordination: Prepare agendas, take notes, and follow up on action items to ensure timely execution of decisions
• Office Management: Support employee experience by ensuring smooth office operations and effective onboarding of new hires
• Operational Support: Help build and maintain systems to support team growth, leveraging AI tools to improve efficiency
• Event Support: Assist with global conferences and events, including coordinating materials, travel arrangements, and logistics
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