This is a remote position.

About the Client​

This innovative healthcare technology company is transforming how providers deliver care through a Clinical Operating System designed to improve efficiency, accuracy, and patient outcomes.

Their platform enables healthcare providers to better understand patient data, streamline workflows, and scale their practices with confidence. As the company continues to grow, data migration and processing have become a critical part of successful client implementation—especially for practices handling large patient datasets.

Position Summary

The Data Migration & Processing Specialist plays a critical role in ensuring patient data from external systems is accurately processed, cleaned, and integrated into the platform. This includes working with HIPAA-protected data from EHR exports, CSV files, spreadsheets, and clinical documents.

This is not a basic data entry role. This position requires someone who can clean, standardize, transform, and validate healthcare data with a high level of accuracy. Errors in this role can directly impact patient care and provider trust, making attention to detail and accountability essential.

Key Responsibilities

Data Processing & Migration

• Upload and organize patient records from multiple data sources (CSV, spreadsheets, clinical documents)
  
• Prepare and structure large datasets for system migration
  
• Ensure accurate and efficient data transfer into the platform
  

Data Cleaning, Transformation & Validation

• Clean and standardize datasets from external systems
  
• Identify missing, duplicate, or inconsistent data
  
• Normalize formats (names, dates, medical data)
  
• Validate data accuracy before and after migration
  

AI-Assisted Data Processing

• Utilize AI tools to extract and process patient data
  
• Generate structured patient records
  
• Review and validate AI-generated outputs for accuracy
  

Quality Assurance

• Perform detailed QA checks to ensure near-zero error rates
  
• Identify and resolve issues proactively before they impact implementation
  
• Maintain high standards of data integrity and consistency
  

Tracking & Communication

• Update implementation trackers and progress reports
  
• Communicate updates, blockers, and issues clearly with the team
  

Tools You’ll Use

• Microsoft Excel / Google Sheets
  
• CSV files and structured datasets
  
• Internal AI tools and data processing systems
  

Requirements

Strong experience with Microsoft Excel and/or Google Sheets

Ability to clean, sort, filter, and validate large datasets

Experience working with CSV files and structured data

High attention to detail and accuracy

Experience handling sensitive or confidential data

Ability to work independently in a fast-paced, process-driven environment

Data Sensitivity & Compliance

• Comfortable working with HIPAA-protected patient data
  
• Maintains strict confidentiality and data security standards
  
• Understands that accuracy is critical and non-negotiable
  

Success Metrics

• Near-zero error rate in processed data
  
• High processing speed and efficiency
  
• Low rework percentage
  
• Ability to identify and flag issues proactively
  

Non-Negotiables

• Experience in data migration, cleaning, transformation, and validation (not basic data entry)
  
• Strong attention to detail and commitment to accuracy
  
• High level of ownership and accountability
  
• Ability to follow structured processes consistently
  

This Role is Not a Fit If

• You only have basic data entry experience
  
• You are not comfortable working with spreadsheets daily
  
• You struggle with attention to detail
  
• You prefer unstructured or creative work over process-driven tasks
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families across the globe.