IS Purchasing Agent

If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation,
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

At Young Life, our mission is to introduce adolescents to Jesus Christ and help them grow in their faith. We invite you to join us in this life-changing work, building relationships and creating spaces where young people feel seen, known, and loved.

Essential Duties:

• Create and maintain purchase orders using purchasing software; ensure the accuracy of the information from initiation to completion.
• Place orders through qualified vendors using purchase orders and enter information into the purchasing software.
• Evaluate vendor performance and adherence to contracts. Provide performance-based feedback to vendors and request improvements based on assessments.
• Ensure appropriate departments or individuals have received ordered items. Follow up on items not received and resolve any problems that have arisen with help from the PC techs, if needed.
• Provide purchasing support for the IS/IT department.
• Ensure that the IS/IT department invoices are processed in a timely manner, taking advantage of payment discounts, and paid on-time with respect to terms of invoice.
• Assign departmental account numbers to invoices and submit these for approval from Accounts Payable for payment.
• Provide purchasing support for the mission
• Ensure orders are entered in Purchasing Software and upload all documents
• Confirm delivery of purchase requisitions (PR) for camps and field staff
• Maintain a comprehensive filing system of outstanding and completed purchase orders
• Answer phone inquiries regarding the purchase of hardware and software.
• Arrange for return and/or warranty repair of defective purchase order items.
• Contract management and renewals
• Ensure software compliance is upheld.
• Perform special projects as requested by the IT Operations Coordinator.
• Carry out other duties as assigned.

Working Conditions:

Office environment with flex Work-from-Home options.

Education:

Some college, business school or equivalent job experience preferred.

Experience Required for the Job:

• Experience with accounts payable and accounts receivable.
• Experience in accounting and budgeting.
• Experience with Workday ERP.
• Ability to maintain confidentiality.
• Proficient with Microsoft Office Suite and purchasing software package(s).
• Excellent verbal and written communication skills.
• Excellent organizational skills with high attention to detail.
• Proven experience in positive interpersonal interactions and customer relations.

Job Specific Working Conditions:

Note: The anticipated hourly rate for this position can range from $17.30 - $21.65 per hour, depending on relevant education, experience, and location.