5+ years of experience as PMO Analyst or Project Manager in a large organization
Smartsheet expertise with high-level advisory and hands-on configuration
AI and automation tooling experience (ChatGPT, Gemini; Smartsheet, Zapier, AirTable, Google Sheets, Jira)
Strong technical acumen with ability to quickly learn new tools and deploy AI in PM workflows
Requirements:
Lead development and continuous improvement of innovation frameworks (ideation pipelines, scoring models, PoC criteria)
Collaborate with Finance, Product, Engineering, and Change Management to design and implement innovative, ROI-aligned solutions
Design and maintain dashboards and KPIs (via Alteryx, Power BI, Tableau, Power Query) to track progress, adoption, and value realization
Automate PMO workflows and consolidate intake from multiple teams/tools using Smartsheet, Zapier, Jira, and related tools, with a focus on AI optimization
Job description
Title: Project Manager - Smartsheet Expert Location: 100% REMOTE – Need to be able to work PST hours Duration: Contract – 5 months with potential to extend
Rate: DOE(W2)
Visa:GC and USC Only
Responsibilities:
Support the development and continuous improvement of innovation frameworks, including ideation pipelines, innovation scoring models, and proof-of-concept (PoC) evaluation criteria
Collaborate with cross-functional teams to assess feasibility, impact, and ROI of innovative solutions, ensuring alignment with strategic business goals
Partner with Finance, Product, Engineering, and Change Management teams to design and implement innovative solutions that address complex business challenges
Facilitate innovation workshops and brainstorming sessions to foster a culture of creativity and continuous improvement across the Finance organization
Develop and maintain innovation dashboards KPIs, and reporting mechanisms to track progress, adoption, and value realization of innovation initiatives (via Alteryx, Power BI, Tableau, Power Query)
Designing and implementing an efficient, automated workflow solution to consolidate intake requests from multiple teams and tools into a unified system.
Leveraging AI tools (e.g., ChatGPT, Gemini) and automation platforms (e.g., Smartsheet Super-user, Zapier, AirTable, Google Sheets, Jira) to streamline and optimize PMO operations.
Collaborating closely with a Program Manager for day-to-day direction, while aligning with the strategic vision set by the Director.
Integrating and maintaining tools and systems to support scalable, data-driven decision-making within the PMO.
Consolidating innovation efforts across the Finance domain
AI optimization will be a major focus of the remainder of the contract term, along with tooling build and enhancement.
Qualifications:
5+ years of experience as a PMO Analyst or Project Manager at a large organization
Smartsheet Expertise: experience with high-level advisory and hands-on configuration.
AI Expertise: experience leveraging AI tools (ChatGPT, Gemini) and automation platforms ( Smartsheet Super-user, Zapier, AirTable, Google Sheets, Jira) to streamline and optimize PMO operations.
High Technical Acumen: proven ability to quickly learn and adapt to other tools, such as Coda and Airtable. This will include AI utilization and optimization. A core part of the remit will be to find ways to deploy AI agents in our PM workflows.
Adaptability: ability to manage routine tasks (BAU) at a granular level while successfully navigating and exercising judgment on larger, more ambiguous "big ticket" projects--all while ensuring we are completely aligned.
