This is a remote position.

About the Practice

This pediatric therapy organization is dedicated to empowering children and families by providing compassionate, evidence-based therapy and developmental support. The team focuses on helping children reach their full potential while equipping families with the tools and confidence needed to support their child’s development outside of therapy sessions.

The practice values compassion, integrity, collaboration, empowerment, excellence, and connection, creating a supportive environment where clinicians, families, and community partners work together to support children’s growth and long-term success.

Key Responsibilities

Executive Calendar & Communication Support

• Manage and maintain the executive’s calendar, including scheduling, rescheduling, and protecting focus time
  

• Monitor email communications and flag time-sensitive messages
  

• Draft responses to routine emails for review and approval
  

Meeting Coordination & Follow-Up

• Prepare agendas and materials for meetings
  

• Take notes during meetings and track action items
  

• Send follow-up summaries and ensure tasks are completed
  

Task & Project Coordination

• Track action items, deadlines, and priorities across multiple projects
  

• Organize tasks within project management systems
  

• Help ensure commitments and deadlines are not missed
  

Operational & Administrative Support

• Maintain internal documentation, SOPs, and process guides
  

• Organize shared drives and internal resources
  

• Create and update internal forms, checklists, and documentation
  

Communication & Organizational Support

• Draft internal announcements or communications when needed
  

• Assist with organizing staff initiatives and internal updates
  

• Track key metrics and maintain operational notes or idea lists
  

Tools You’ll Use

• Asana (project management)
  

• Ocean Friends
  

• Google Workspace (Gmail, Docs, Sheets, Drive, Forms)
  

Requirements

Proven experience as an Executive Assistant or Operations Assistant

Exceptional organizational and task management skills

Strong written communication and attention to detail

Ability to manage multiple projects and deadlines simultaneously

Comfortable working independently while supporting leadership remotely

Strong problem-solving and executive functioning skills

Non-Negotiables

• Exceptional organization and task management abilities
  

• Proactive communication and consistent follow-through
  

• Strong problem-solving and executive functioning skills
  

Benefits

Competitive salary commensurate with experience

Opportunities for professional development and growth

Work in a collaborative, mission-driven healthcare environment

Make a meaningful impact supporting children and families