Personal Executive Virtual Assistant (Admin, Outreach & Music Industry Support)

Role Overview

We are seeking a Personal Executive Virtual Assistant to provide dedicated administrative and operational support to an individual working across music, creative projects, and business administration.

This role is not supporting a team or company — it is solely personal support for one founder, helping streamline admin tasks, manage outreach, coordinate communications, and reduce day-to-day workload.

The ideal candidate is highly trustworthy, proactive, strong in written communication, and comfortable acting on behalf of the client in professional outreach and correspondence.

Key Responsibilities

Administrative & Executive Support

• Manage inboxes and written communications on behalf of the client

• Draft and edit emails, messages, and short-form written content

• Assist with scheduling, calendar coordination, and task follow-ups

• Support day-to-day administrative tasks as priorities shift

Outreach & Networking Support

• Conduct cold outreach via email, DM, or online platforms (no cold calling)

• Research and identify relevant:

  • Venues

  • Promoters

  • Industry contacts

  • Potential collaborators

• Initiate outreach using the client’s name and accounts (not third-party profiles)

• Track outreach activity and responses

Research & Industry Support

• Research people, companies, and opportunities within the music and creative industry

• Compile findings into clear, actionable summaries

• Identify and organize contact lists for follow-up

Finance & Admin Assistance (Light Support)

• Assist with basic invoicing and financial admin

• Work confidently within spreadsheets (Google Sheets / Excel)

• Navigate and update records in Xero (experience preferred, not required)

• Support financial organization without full bookkeeping responsibility

Workflow & Collaboration

• Communicate via Slack

• Track tasks and projects in Asana

• Maintain clear documentation and task status updates

Tools & Software

Required / Strongly Preferred

• Google Workspace (Docs, Gmail, Calendar, Sheets)

• Google Sheets or Excel (comfortable navigating spreadsheets)

Nice to Have

• Xero

• Slack

• Asana

(Lack of experience with Slack or Asana is not a deal-breaker if willing to learn)

Working Hours

• Part-time: 20 hours per week

• Preferred coverage: UK afternoon hours

  • Can include overlap with UK time or work while the client is offline

• Flexible schedule with reliability and consistency

Ideal Candidate Profile

• 3–4+ years experience as an Executive Assistant, Personal Assistant, or Admin VA

• Strong written communication and copy skills

• Highly organized, proactive, and detail-oriented

• Comfortable acting on behalf of the client with professionalism and discretion

• Trustworthy with access to accounts, passwords, and sensitive information

Able to work independently and integrate deeply into the client’s workflow