5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEO
Proven expertise in operations and project management, including building systems and automations from the ground up
Excellent written communication and follow-through; confident decision-maker with strong judgment
Advanced proficiency in Google Sheets, including dashboards, reporting, and automation
Requirements:
Own and manage the email inbox, priorities, and daily action items; translate ideas, meetings, and messages into clear tasks, timelines, and follow-ups
Build, maintain, and optimize internal systems across Notion, Google Drive, and Slack, including SOPs, documentation, and workflows; identify inefficiencies and implement improvements
Provide personal and administrative support, including calendar management, scheduling, and travel planning
Create clarity, structure, and momentum so the CEO can stay focused on strategy, decision-making, and growth by ensuring projects and team workflows move forward with structure and accountability
Job description
We are looking for an Executive Assistant and Operations Manager to work closely with the Founder of a rapidly growing E-Commerce company. This is not your traditional EA role, you’ll be a trusted partner, enabling the Founder to focus on strategic growth while you keep the business running smoothly
Work Hours: 30 hours/week (part-time and can transition into full-time); EU working hours Work Set-Up: Remote (PH-based); Independent Contractor Salary: $800-$1200
Role Responsibilities:
Own and manage the email inbox, priorities, and daily action items to ensure nothing falls through the cracks
Translate ideas, meetings, and messages into clear tasks, timelines, and follow-ups
Keep projects and team workflows moving forward through structure, accountability, and consistent execution
Build, maintain, and optimize internal systems across Notion, Google Drive, and Slack, including SOPs, documentation, and workflows
Identify inefficiencies and proactively recommend and implement operational improvements
Provide personal and administrative support, including calendar management, scheduling, and travel planning
Overall, you create clarity, structure, and momentum so that the CEO can stay focused on strategy, decision-making, and growth.
Role Requirements:
5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEO
Proven expertise in operations and project management, including building systems and automations from the ground up
Exceptionally proactive, structured, and solution-oriented; you create order out of complexity
Excellent written communication and follow-through.
Confident decision-maker with strong judgment, knowing when to act independently and when to escalate
Advanced proficiency in Google Sheets, including dashboards, reporting, and automation
Hands-on experience with Loom, Slack, and modern project management tools
Fluent in written and spoken English
Strong capabilities in travel planning and logistics management for both business and personal needs
Nice to Have:
Familiarity with AI-powered productivity tools (e.g., Superhuman, Akiflow, Raycast)
Experience with Shopify and/or online marketplaces (Amazon,Decathlon, Bol.com)
Exposure to financial coordination, including expense tracking and reporting
Experience supporting affiliate, influencer, or B2B partnership
