About the Role

Proposal and Corporate Operations Assistant

About the Company

Our client is a North American engineering firm operating in a highly competitive, proposal-driven environment. The company delivers technical solutions across infrastructure and engineering projects and is currently strengthening its internal coordination and operational structure to support continued growth.

This role is critical to ensuring that opportunities are properly tracked, proposals are delivered on time, and internal processes remain structured, organized, and efficient.

What will you do in this role?

As a Proposal and Corporate Operations Assistant, you will lead and manage all proposal and qualification submissions for the company.

Your primary focus will be proposal coordination and submission management, while also supporting marketing initiatives and internal HR/operations processes.

You will work directly with technical teams and leadership to ensure submissions are compliant, organized, and delivered at a high professional standard.

Key Responsibilities

Proposal Management (Primary Responsibility)

• Lead preparation and coordination of RFQs, RFPs, RFSQs, and prequalification submissions

• Maintain and manage the opportunity and pursuit pipeline

• Develop proposal schedules and coordinate inputs from technical teams

• Compile, format, and finalize technical and commercial submissions

• Maintain staff resumes, project experience records, and proposal content library

• Ensure compliance with client requirements and submission instructions

• Coordinate internal reviews and approvals prior to submission

• Manage final packaging and electronic submissions

• Track proposal outcomes and maintain win/loss records

• Continuously improve proposal templates and internal processes

Marketing Support

• Maintain capability statements and company profiles

• Prepare project highlight sheets and presentation materials

• Support website and marketing content updates

• Maintain client and contact databases

• Coordinate industry events and marketing initiatives

HR & Operations Support

• Coordinate recruitment postings and interview scheduling

• Support onboarding documentation and staff integration

• Maintain organizational charts and employee records

• Track performance review and training schedules

What should you bring?

• Experience coordinating proposals within engineering, consulting, or construction environments

• Advanced English (B2+ or above), both written and spoken

• Strong organizational and document management skills

• High attention to detail and ability to manage strict deadlines

• Advanced Microsoft Office skills, especially Word and Excel

• Ability to manage multiple concurrent submissions

• Strong written communication skills

• Ability to work independently in a deadline-driven environment

Role Details

• Location: Remote (Colombia-based candidates only)

• Schedule: 7:30 a.m. – 4:30 p.m.

• Contract Type: Contractor

• Compensation: Paid in CAD

• Equipment: Candidate must provide their own computer

Desired Competencies

• High level of organization and process orientation

• Strong sense of ownership and accountability

• Structured communication style

• Ability to prioritize and manage multiple deadlines

• Proactive and solution-driven mindset

• Professional maturity and reliability

What will you gain from this role?

• Direct exposure to senior leadership and strategic pursuits

• Ownership over the companys proposal engine

• International work environment

• Structured and stable remote setup

• Competitive contractor compensation in CAD

• Opportunity to contribute directly to business growth

Submit your resume and join a process that can improve your career.