Seeking a highly organized, detail-oriented, and professional Virtual Assistant to support daily operations, client communication, and executive scheduling.
This role is ideal for someone who thrives in a fast-paced luxury environment and understands the importance of discretion, organization, and refined communication.
Role Overview
The Virtual Assistant will provide administrative and client-facing support to the Head Designer and leadership team, ensuring seamless communication, appointment coordination, and timely follow-ups.
Key Responsibilities
Client Communication
• Monitor and respond to all incoming emails in a timely and professional manner
• Draft and send client quotes for custom designs and special orders
• Follow up with customers regarding custom pieces, approvals, and timelines
• Provide updates to clients on jewelry repairs and order status
• Maintain a polished, luxury brand tone in all correspondence
Calendar & Appointment Coordination
• Manage and coordinate the Head Designer’s calendar
• Schedule custom consultations (in-store and virtual)
• Confirm appointments and send reminders to clients
• Ensure all consultation notes and files are properly organized
Quoting & Administrative Support
• Assist in preparing and organizing custom design quotes
• Track outstanding quotes and follow up appropriately
• Maintain client records and documentation
• Support workflow organization between sales and production
Social Media & Brand Support
• Assist with social media scheduling and posting
• Help draft captions and content ideas
• Respond to direct messages and inquiries professionally
• Support basic content organization and campaign planning
Ideal Candidate
• Exceptional written communication skills
• Highly organized with strong attention to detail
• Comfortable managing executive calendars
• Experience in luxury retail, jewelry, or hospitality preferred
• Professional, discreet, and trustworthy
• Tech-savvy (Google Workspace, Shopify, social media platforms)
• Able to work independently and meet deadlines
What We Offer
• Flexible remote work environment
• Opportunity to work within a growing luxury brand
• Creative involvement in custom design processes
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
