Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Executive Support Experience: Minimum 2.5-5 years of executive assistance, preferably in the nutraceutical, health, or supplement industry, with prior experience supporting high-level executives or founders.
• Preferred Experience: Previous experience working as an executive assistant for Athena.
• Email & Communication Mastery: Strong written and verbal communication skills, experience managing high-volume inboxes, & ability to serve as a liaison between the CEO and stakeholders.
• Scheduling & Coordination Expertise: Proven ability to manage complex calendars, appointments, travel arrangements, and event planning, including personal and business-related logistics.
• Real Estate & Property Management Familiarity (Preferred): Understanding of rental tracking, tenant screening, property registrations, and coordinating home vendors / repair services.
• Tech-Savvy & Process-Oriented: Proficiency in email tools, CRM systems, project management platforms, and digital document management to streamline workflows and organization.
• Proactive & Detail-Oriented Approach: Exceptional problem-solving skills, ability to anticipate needs, and a high level of discretion when handling sensitive information.
• Finance & Budgeting Knowledge (Preferred): Familiarity with accounting, AP/AR, managing budgets, and QuickBooks is a plus.
• Social Media Management: Weekly or bi-weekly posts on CEOs social media accounts via CRM. Some social media experience is a plus

Core responsibilities:

• CEO Support & Priority Management: Oversee top goals, priorities, and commitments, ensuring smooth execution while acting as a liaison between the CEO, employees, and clients as needed.
• Inbox & Communication Management: Maintain a spotless inbox, filter priority messages, draft responses, and manage correspondence across business, personal, and real estate-related matters.
• Calendar, Scheduling & Travel Coordination: Optimize scheduling for business and personal engagements, book travel, schedule repairs, set up client/tenant appointments, and manage vendor coordination.
• Property Management & Rental Tracking: Log rental income, track timely payments, organize property registrations and local rent certificates, and screen new tenants as needed.
• Operations, Tax & Document Organization: Organize tax-related documents, maintain key business files, and streamline processes for tracking payments and compliance.
• Sales & Admin Support: Assist with sales-related tasks, coordinate with leads and clients, and help ensure seamless operations for both business and personal commitments.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!