Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Calendar Management Google Workspace Recruitment Strategies Performance Management Meeting Facilitation Microsoft Dynamics CRM HubSpot CRM Project Management Monday.com Online Communication Organizational Structure Stakeholder Communications

Other Skills

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Client Confidentiality
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Non-Verbal Communication
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Multitasking
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Time Management
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Proactivity
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Detail Oriented

Roles & Responsibilities

Proven experience as an Executive Assistant or similar role supporting senior leadership
Strong organizational and time-management skills
Experience with calendar/email management at an executive level
Proficiency with Google Workspace and virtual meeting tools

Requirements:

Provide executive support through calendar and email management, meeting coordination, and handling confidential communications
Manage administrative workflows including documentation, task tracking, and virtual meeting logistics
Conduct initial screening of job applicants and coordinate recruitment scheduling
Support CRM updates, reporting, and communication with internal and external stakeholders

Easy Outsource

About Easy Outsource

As a business owner, there comes a time when you’re faced with a chicken or egg situation.Your business is growing fast, so your need for talent is increasing. But finding, training, and managing new people requires time.Time you don’t have, because you’re busy with the onslaught of new work.So you try to hire more but your team can’t find people you need fast enough.Worst of all… you’ve tried delegating & even outsourcing before and it didn’t work. It’s hard to find people to mesh with your team, and it’s even harder to manage them remotely.As an outsourcing company, our goal isn’t just to find you workers. We’ll find you that perfect match.Because unlike other outsourcing companies, Recruitment is in our DNA. With a combined 47 years of experience recruiting for finance, tech, marketing, SaaS, & the healthcare sector, EasyOutsource partners with fast-growing companies to provide diverse, & top-notch talent not just in North America but worldwide.Our easy Triple-C formula of Caliber talent, Client-focused approach, & Cost-effective service solves the hassle of finding talented remote workers.So if you want to> Hire at scale, while keeping costs low> Find specialized skills too expensive in your area> Stay innovative with a diverse team> Find remote workers sans the challenges of managing themApply for a consultation with one of our talent experts:https://www.easy-outsource.com/Let’s see if we’re a good fit. We’ll ask questions about your business — your goals, challenges, & hiring requirements.Our experts will explain our criteria in matching offshore talent with different businesses, & answer questions you may have. The goal is to understand your goals and management style to see if we can collaborate.After that, they’ll go back to our team with your requested talent profile so we can start sourcing a candidate.If you’re ready for new team members at half the cost (& headaches), let’s talk https://www.easy-outsource.com/

Company type: Startup

Founded: 2018

Company size: 11 - 50

Website LinkedIn See all jobs →

Job description

This is a remote position.

Department: Executive Office

Reports To: CEO / COO

Schedule: 7AM - 4pm / 8AM - 5PM / 9AM-6PM PST

About the Company

The company is a physician-owned organization that bridges the gap between the medical and legal systems by connecting attorneys, insurers, HR teams, and agencies with qualified medical experts for evaluations, record reviews, and expert testimony. Founded in 2012, the company supports a network of physicians across multiple specialties and locations, enabling clients to resolve cases efficiently while reducing administrative complexity.

Position Overview

We are seeking a highly organized, proactive Executive Assistant (EA) to provide strategic and administrative support to the CEO and COO. This role requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced, professional services environment. The EA will oversee executive scheduling, communications, applicant screening, and operational coordination while leveraging modern productivity tools and AI-enabled workflows to improve efficiency.

Key Responsibilities

Provide executive support through calendar and email management, meeting coordination, and handling confidential communications
Manage administrative workflows including documentation, task tracking, and virtual meeting logistics
Conduct initial screening of job applicants and coordinate recruitment scheduling
Support CRM updates, reporting, and communication with internal and external stakeholders
Utilize tools such as monday.com, Google Workspace, Zoom, HubSpot (or similar), and AI productivity tools to streamline operations and improve efficiency

Qualifications

Required

Proven experience as an Executive Assistant or similar role supporting senior leadership
Strong organizational and time-management skills
Excellent written and verbal communication skills
Experience with calendar/email management at an executive level
Proficiency with Google Workspace and virtual meeting tools
Experience screening applicants or supporting recruitment processes

Preferred

Experience with monday.com or project/task management platforms
Familiarity with HubSpot or similar CRM systems
Working knowledge of AI productivity tools
Experience supporting leadership in healthcare, legal, or professional services environments