Key Facts

Remote From:

Full time

Mid-level (2-5 years)

English

Hard Skills

Executive Development Email Management Manage Executive Schedule Calendar Management Digital File Management Digital File Management Meeting Facilitation Google Workspace Client Services Legal Document Management Customer Relationship Management Online Communication

Other Skills

•
Microsoft Office
•
Client Confidentiality
•
Non-Verbal Communication
•
Proactivity
•
Organizational Skills
•
Detail Oriented

Roles & Responsibilities

A minimum of 3+ years of experience in an executive support capacity.
Proven experience as an Executive Assistant or similar role, supporting C-level executives.
Experience within a professional services environment (e.g., law, finance, consulting) is highly desirable.
A relevant diploma or certification in business administration or a related field is preferred.

Requirements:

Meticulously manage and prioritize a high-volume executive calendar, including scheduling appointments, meetings, and deadlines.
Act as the primary gatekeeper, handling all incoming communications and ensuring prompt and professional responses.
Coordinate complex domestic travel arrangements and meticulously prepare agendas and materials for meetings.
Maintain an efficient and organized digital filing system for critical documents and client records.

WOW Remote Teams

Hrtech: Human Resources + Technology

About WOW Remote Teams

Looking to expand your team with highly skilled, bilingual professionals? Look no further than WOW Remote Teams! We specialize in providing US-based companies with custom, reliable, and affordable teams featuring top 1% talent from Latin America. Our hassle-free process begins with finding and prescreening the best candidates for your needs. You make the final decision while we handle all the contracts, payments, and local employment laws. Best of all, you can save up to 30% on salary expenses with no recruitment, placement, or consultation fees! Simply pay a flat biweekly or monthly fee, just as you would with any other employee. Our recruiting and search process is thorough, consistent, and targeted, utilizing a variety of resources to identify, attract, and present the best candidates to our clients. With our services, you have the opportunity to select the best talent for your company and provide candidates with new career opportunities. Choose WOW Remote Teams for a hassle-free, affordable way to build a team of highly experienced, bilingual professionals, including software and web developers, executive assistants, designers, social media managers, content creators, CSR, and more. Located in Phoenix, Arizona, we're here to help you succeed.

Company type: Startup

Industry: Hrtech: Human Resources + Technology

Founded: 2018

Company size: 2 - 10

Website LinkedIn See all jobs →

Job description

This is a remote position.

Our client is looking for a highly organized and proactive Full-Time Executive Assistant to provide dedicated support to a senior leader. The company is a distinguished player in the Canadian legal services sector, recognized for its significant growth and industry accolades in recent years.

Responsibilities

Meticulously manage and prioritize a high-volume executive calendar, including scheduling appointments, meetings, and deadlines.
Act as the primary gatekeeper, handling all incoming communications and ensuring prompt and professional responses.
Coordinate complex domestic travel arrangements and meticulously prepare agendas and materials for meetings.
Maintain an efficient and organized digital filing system for critical documents and client records.
(Bonus) Assist with the preparation and proofreading of standard legal documents under direction.
(Bonus) Support the client intake process and help maintain positive, professional client relationships.

Requirements

Proven experience as an Executive Assistant or similar role, supporting C-level executives.
Exceptional ability to manage a high-volume inbox (80-90 emails daily) and a complex, dynamic calendar.
Superior written and verbal communication skills with a professional and discreet demeanor.
Impeccable organizational skills and a keen eye for detail.
Proficiency in common office software suites (e.g., Microsoft Office, Google Workspace).
A demonstrated interest in or aptitude for the legal field is a significant advantage.

Qualifications

A minimum of 3+ years of experience in an executive support capacity.
Experience within a professional services environment (e.g., law, finance, consulting) is highly desirable.
A relevant diploma or certification in business administration or a related field is preferred.

Benefits

Full-time
100% remote position.
The client offers a competitive compensation package and the opportunity to work closely with a leader in a dynamic and supportive professional environment.