Key Facts

Remote From:

Part time

English

Hard Skills

Proposal Writing Google Workspace HubSpot CRM Calendar Management Digital File Management Canva (Software) Sales Planning Help Desk Support Task Management Customer Data Management Meeting Facilitation Project Coordination Progress Monitoring Microsoft Dynamics CRM Commercial Real Estate Marketing Business Development Organizational Structure Internal Documentation

Other Skills

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Microsoft Office
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Scheduling
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Communication
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Communication
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Multitasking
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Time Management
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Teamwork
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Proactivity
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Writing
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Detail Oriented
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Physical Flexibility
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Prioritization

Roles & Responsibilities

Background in administrative functions, proposal support, or operational coordination.
High attention to detail with the ability to deliver polished, accurate written materials.
Comfortable working in a fast-paced environment that requires flexibility and initiative.
Interest in marketing, communications, business development, or commercial real estate (nice to have).

Requirements:

Proposal writing support: draft, refine, and format client proposals; gather information from internal teams to meet quality standards and maintain templates and reusable content.
Sales coordination: keep CRM records updated with accurate lead and client information; assist in tracking follow-ups, timelines, and general sales activity.
Meeting preparation and coordination: schedule and coordinate internal and external meetings, manage calendars, prepare agendas and materials, and document meeting minutes with action items.
Project management support: assist project leads with task tracking, scheduling deliverables, monitoring progress, and maintaining project files.

WOW Remote Teams

Hrtech: Human Resources + Technology

About WOW Remote Teams

Looking to expand your team with highly skilled, bilingual professionals? Look no further than WOW Remote Teams! We specialize in providing US-based companies with custom, reliable, and affordable teams featuring top 1% talent from Latin America. Our hassle-free process begins with finding and prescreening the best candidates for your needs. You make the final decision while we handle all the contracts, payments, and local employment laws. Best of all, you can save up to 30% on salary expenses with no recruitment, placement, or consultation fees! Simply pay a flat biweekly or monthly fee, just as you would with any other employee. Our recruiting and search process is thorough, consistent, and targeted, utilizing a variety of resources to identify, attract, and present the best candidates to our clients. With our services, you have the opportunity to select the best talent for your company and provide candidates with new career opportunities. Choose WOW Remote Teams for a hassle-free, affordable way to build a team of highly experienced, bilingual professionals, including software and web developers, executive assistants, designers, social media managers, content creators, CSR, and more. Located in Phoenix, Arizona, we're here to help you succeed.

Company type: Startup

Industry: Hrtech: Human Resources + Technology

Founded: 2018

Company size: 2 - 10

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Job description

This is a remote position.

Our client is looking for an Administration Staff member. They are part of a respected company in the compliance and background-screening sector, recognized in recent years for expanding their service offerings and improving how they support clients across multiple industries. This role will contribute to their continued growth by providing essential administrative, proposal, and sales support.

Responsibilities

Proposal Writing & Support

Draft, refine, and format client proposals tailored to specific requirements.
Gather information from internal teams to ensure proposals meet quality standards and client needs.
Maintain an organized library of templates, reference materials, and reusable content.

Sales Coordination

Support sales operations by keeping CRM records updated with accurate lead and client information.
Assist in tracking follow-ups, timelines, and general sales activity.

Meeting Preparation & Coordination

Schedule and coordinate internal and external meetings, including calendar management and confirmations.
Prepare agendas, presentations, and briefing materials.
Document clear meeting minutes and follow up on assigned action items.

Project Management Support

Support project leads with task tracking, scheduling deliverables, and monitoring progress.
Maintain project files and ensure timely completion of administrative tasks.

Requirements

Previous experience in administrative support or office coordination.
Strong writing, communication, and documentation skills.
Excellent organizational habits and strong time-management abilities.
Proficiency in Microsoft Office and Google Workspace.
Familiarity with CRM systems and basic design tools such as HubSpot or Canva.
General understanding of LinkedIn content scheduling, posting tools, and social media workflows.
Ability to work collaboratively, think proactively, and handle multiple priorities simultaneously.

Qualifications

Background in administrative functions, proposal support, or operational coordination.
High attention to detail with the ability to deliver polished, accurate written materials.
Comfortable working in a fast-paced environment that requires flexibility and initiative.
Interest in marketing, communications, business development, or commercial real estate (nice to have).

Benefits

Part-time role.
100% remote, offering flexibility and autonomy.
Opportunity to work closely with cross-functional teams and gain exposure to proposals, sales, and projects.
Professional development within a growing, globally oriented company.