Financial & Admin Assistant

This is a remote position.

We are seeking a reliable and detail-oriented Virtual Financial & Admin Assistant to provide administrative and operational support to a busy professional in a growing business. The ideal candidate is highly organised, proactive, and comfortable managing multiple tasks with minimal supervision. This is a remote role that requires approximately one hour's work per day.

Responsibilities:

Calendar Management

• Manage and maintain calendars, including scheduling meetings, appointments, and reminders
  
• Proactively resolve scheduling conflicts
  

Email Inbox Management

• Monitor and manage the inbox, prioritising and responding to emails
  
• Draft and send professional correspondence on behalf of the client
  
• Organise emails into folders and maintain inbox efficiency
  

Invoicing & Payments

• Prepare and issue monthly invoices
  
• Track payments and follow up on outstanding invoices when required
  
• Maintain accurate financial records and reports
  

General Administrative Support

• Book flights, accommodation (including Airbnbs), and other travel arrangements as needed
  
• Assist with general administrative tasks and ad-hoc requests
  
• Maintain organised digital files and documentation
  

Requirements

• Proven experience as a Virtual Assistant or in an administrative support role
  
• Strong organisational and time-management skills
  
• Excellent written and verbal communication skills
  
• High attention to detail and accuracy
  
• Ability to work independently and meet deadlines
  
• Working knowledge of Xero is essential
  

Benefits