Part-time Remote Administrative Support

An established organisation is seeking a highly organised and detail-oriented Administrative Support Associate to join their team as an independent contractor on a part-time basis. This role is designed for a proactive administrator who excels at managing the operational "backbone" of a programme. You will be responsible for high-volume, coordination-heavy tasks, ensuring that travel, finance, and logistics processes move through internal systems without delay. This is primarily a remote job with occasional visits to the office in Honeydew.

The role requires approximately 3–4 hours per week, offering significant flexibility, though occasional visits to the office and increased availability during peak event periods will be necessary. This is an execution-focused position perfect for someone who thrives on creating order, following up persistently, and ensuring nothing falls through the cracks.

Key Responsibilities

• Travel & Logistics Coordination: Manage end-to-end travel arrangements including flights, accommodation, visa documentation, and ground transport for staff and program participants.
  

• Finance & System Administration: Process requests within Sage (or similar ERP systems), including stipends, vendor payments, and expense claims, ensuring all supporting documentation meets compliance standards.
  

• Process Follow-through: Actively monitor the lifecycle of administrative requests, liaising with procurement and finance departments to resolve bottlenecks and ensure timely completion.
  

• Record & Tracker Management: Maintain accurate, up-to-date trackers for payments and travel, while managing organised digital filing systems in SharePoint.
  

• Event Support: Provide administrative preparation for retreats and gatherings, coordinating with vendors and on-site support to ensure seamless delivery.
  

• 2–4 years of experience in high-volume administration, travel coordination, or finance support.
  

• Proven experience using Sage or a similar ERP/finance workflow tool is essential.
  

• Strong proficiency in Microsoft Office (specifically Excel) or Google Workspace.
  

• A proven track record of managing multiple moving parts with high attention to detail and persistent follow-up skills.
  

Preferred Qualifications

• Relevant tertiary qualification (Diploma or Degree) in Administration, Finance, or Logistics.
  

• Experience within the non-profit, education, or programme-delivery sectors.
  

• Prior experience creating SOPs, templates, and process documentation to improve efficiency.
  

Required Software Skills

• Sage (or equivalent ERP)
  

• Microsoft Excel / Google Sheets
  

• SharePoint
  

• Microsoft Outlook / Teams
  

• Flexibility: Independent contractor status with a manageable weekly commitment.
  

• Remote/Hybrid Balance: Primarily work-from-home with occasional office touchpoints.
  

• Professional Environment: Opportunity to support meaningful programmes within a structured organisation.